Event Coordinator

Event Coordinator, Chabad Intown

Position Summary:
Chabad Intown is seeking a resourceful, driven, and detail-oriented Event Coordinator to join our team. This is a fast-paced, high-energy position that requires agility, creativity, and strategic thinking. This role is well-suited for someone who is comfortable managing multiple priorities, adept at thoughtful problem-solving, and committed to creating meaningful, mission-driven experiences that engage and inspire our community

This role is ideal for someone who:

• Excels in a dynamic, fast-moving environment
  
  
• Understands nuance and can read a room (or a guest list)
  
  
• Has the ability to shift between big-picture planning and hands-on execution
  
  
• Brings creativity, confidence, and calm to every event
  
  

Key Responsibilities:

• Lead the end-to-end planning, coordination, and execution of a diverse range of events, including community programs, fundraisers, donor receptions, event rentals, and high-profile gatherings
  
  
• Manage every logistical detail — budgets, timelines, permits, vendors, rentals, and run-of-show — with precision and foresight
  
  
• Partner cross-functionally with internal teams to ensure all events align with organizational goals and brand tone
  
  
• Design immersive event experiences that reflect the Chabad Intown identity and engage varied audiences
  
  
• Handle all guest logistics including RSVPs, check-ins, special needs, and VIPs with care and professionalism
  
  
• Proactively anticipate challenges and develop creative contingency plans to ensure seamless execution
  
  
• Track event performance, gather feedback, and use data to inform future planning
  
  
• Cultivate and maintain strong relationships with vendors, venues, and community partners
  
  
• Develop systems, templates, and playbooks to streamline event planning processes
  
  
• Manage overnight guest room operations including booking, setup, and communication with guests
  
  

Qualifications:

• 3 + years of event planning experience, preferably in a nonprofit, community, or mission-driven environment
  
  
• Proven ability to juggle multiple high-priority projects in a fast-paced setting
  
  
• Exceptional organizational skills and a deep attention to detail
  
  
• Solutions-oriented with a creative mindset and calm under pressure
  
  
• Strong interpersonal skills with a polished, professional demeanor
  
  
• Proficiency in tools such as Google Suite, Eventbrite, and other event management software
  
  
• Willingness to work flexible hours, including evenings and weekends
  
  
• Physical ability to support setup/breakdown (lift up to 25 lbs and stand for long periods)
  
  

Preferred Attributes:

• Background in hospitality, marketing, or project management
  
  
• Collaborative spirit and a proactive, can-do attitude
  
  
• Strong visual eye and passion for creating experiences that feel intentional, inclusive, and on-brand
  
  

Salary is commensurate with experience.