If you are a team-oriented, proactive, administrative professional looking for a long-term administrative career or an opportunity to grow into the fundraising field, this role is for you. The Administrative Assistant to the Resource Development (RD) department will handle day to day administrative needs for 3-4 frontline fundraisers based both in NY and remotely in the US. This administrative professional should be ready to jump in wherever needed to help the wider Resource Development (RD) division and will play a key role in assisting with the cultivation, solicitation, and stewardship of high-level JDC donors.
Thinking about applying?
Frequently cited statistics show that historical biases in hiring lead to fewer applications from underrepresented groups due to a false perception that they must meet 100% of the qualifications. We encourage you to break that statistic and apply if you meet a majority of the requirements. We look forward to your application.
What will you do as an RD Administrative Assistant?
- Provide administrative assistance to front-line fundraisers, including meeting scheduling, travel arrangements, reservations, trip schedules and expense reporting
- Aid in preparing written communications and materials for donor-related activities.
- Assist in preparation and coordination of donor presentations including PowerPoint, Zoom, etc.
- Coordinate logistical assistance for events, missions, visits and meetings
- Create and coordinate donor tributes including gifts, plaques and thank you letters
- Tracking, updating, retrieving, and collating donor information from donor database (Raiser's Edge) and other sources including relationship's history and cultivation process, commitments, payments, reporting, etc.
- Assist front line fundraisers with various internal procedures and systems and in the retrieval of program information (SharePoint, request forms, etc.)
- Proactively follow-up with team members across departments to ensure projects are completed
- Conduct donor and JDC archival research
- Record meeting minutes and summaries
- Familiarize yourself with JDC’s global mission and work
- Other related duties as assigned
What qualifications do you need to be our RD Administrative Assistant?
- Previous administrative or similar experience working in an office
- Significant experience with Microsoft Office, Excel, PPT, and Outlook; Tech savvy
- Exceptional organizational and prioritization skills
- Proactive approach and problem-solving skills
- Excellent relational skills
- Strong English business writing skills
- Excellent follow-through, comfortable interacting with colleagues and high-level staff to ensure tasks are accomplished
- Teamwork and customer-service skills/mindset
- Self-motivation and ability to work on one’s own as well as in a team; resourcefulness
- A concrete belief in the importance of the administrative function for the department and organizational mission
- Experience with data entry using Raiser’s Edge or other CRM’s a plus – training will be provided
- Passion for humanitarian work and/or global Jewish service strongly preferred
- Employment Type: Full-Time
- Hours: 35 hours/week, 8:45 AM – 4:45PM
- Location: New York, NY
- Reports to: Senior Development Officer
- Job Function/Department: Resource Development
What are the compensation and benefits for an RD Administrative Assistant?
This a full-time position paid semi-monthly at a salary of $60,000-$70,000 per year; in determining where a candidate falls in that range JDC considers several factors, including skills and experience, internal equity, and cost of living in location of work. This role is non-exempt per the FLSA.
We offer an excellent benefits package, including but not limited to:
- 100% paid medical and dental insurance for employee coverage
- Paid time off, including vacation days, sick and personal days, and Jewish and national holidays
- Paid parental leave policy
- 403(b) with JDC contributions of 6.5% of salary
- Flexible Spending Accounts (FSA), commuter benefits, and life insurance
- Learning & Development: Ongoing opportunities for professional development through workshops and trainings with our internal L&D program
- Food Perks: Bagel Thursdays and beverages/snacks in the office for on-site and hybrid employees
Why work at JDC?
- The People – What we hear most from our team members is that they enjoy working with others who share their passion for doing good; Our staff aim to use their skills to make a positive difference in the lives of others
- A Global Environment – you will have the opportunity to develop a global perspective, working with staff from the U.S., Israel, the Former Soviet Union, and all over the world
- Tikkun Olam – This Jewish value of “repairing the world” is deeply important to us. Collectively we are dedicated to making a positive impact on the lives of others
We require the individual who fills this role to be fully vaccinated against COVID-19, according to the CDC definition. We require the individual in this role to be fully vaccinated by their first day of work and to maintain that status. JDC provides reasonable accommodations, and this may be subject to disability and religious exemptions. Contact HR if you need to request an accommodation.
Equal Employment Opportunity
JDC is proud to be an equal opportunity employer. As the world’s leading global Jewish humanitarian organization, we are committed to treating people with compassion and respect. All qualified applications will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.
Submit your resume here.
Application Deadline: 12/7/22
Expected Start Date: January 2023
JDC -- the American Jewish Joint Distribution Committee or "The Joint" -- is the leading Jewish humanitarian organization, working in 70 countries to lift lives and strengthen communities. We rescue Jews in danger, provide aid to vulnerable Jews, develop innovative solutions to Israel’s most complex social challenges, cultivate a Jewish future, and lead the Jewish community’s response to crises. For over 100 years, our work has put the timeless Jewish value of mutual responsibility into action, making JDC essential to the survival of millions of people and the advancement of Jewish life across the globe.
For more information, please visit www.JDC.org.