Operations Associate

Hillel at the University of Vermont | Burlington, VT, United States

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Posted Date 3/01/2024
Description

Operations Associate

Hillel at the University of Vermont

Role Overview

Hillel at the University of Vermont is seeking an organized, detail-oriented and mindful person to serve as our Operations Associate. This key professional will provide support to the Director of Student and Community Engagement and be responsible for the organization’s daily operations. The Operations Associate works in person at the Burack Hillel Center at 439 College Street on the University of Vermont campus situated on Western Abenaki land. They will connect with students, staff, alumni, parents, family & friends of UVM providing support with an eye for excellence in organizational planning and follow-through.

What You’ll Do

  • First Point of Contact: You’ll often be the first connection point for emails, phone calls, in-person visits, and student interactions with a friendly greeting and support. You will supervise a team of student operations interns to assist with tasks.
  • Financial Systems and Purchasing: Your eye for detail will help us oversee purchasing, manage the credit card, engage systems for ensuring proper tracking of expenses, and work closely with our bookkeeper to process reimbursements and invoices.
  • Catering: Food is the means to engage students in a meaningful Jewish experience. You will connect with the Kosher cafeteria in Simpson Hall, contract staff for events, manage when food is cooked in the Hillel kitchen, and ensure our continued focus on local food systems & sustainability.
  • Website, Social Media, Technology: You will manage our website and social media platforms to ensure that timely and accurate information is conveyed to our constituents. You’ll be familiar with our audio visual devices and able to set up and take down before and after events.
  • Facility: You will connect with UVM Facilities and Residence Life to provide a welcoming environment and manage the Hillel office, shared spaces, and kitchen. You can provide occasional operational support at student programs, including Shabbat and holiday gatherings on evenings and/or weekends (averaging once or twice per month). 
  • Administrative Support: You’ll provide administrative support as needed to the staff team where applicable. Responsibilities may include assisting with expense reports, managing payroll functions, connecting with Human Resources to ensure legal compliance, communicating clear expectations to staff, assisting with onboarding and offboarding employees, booking travel, organizing meetings, and inputting data into our database. 

Qualifications

We welcome and encourage applicants from a wide range of backgrounds to apply.

  • Bachelor’s degree required 
  • Experience in general operations and/or building management preferred
  • Some experience multitasking in an open office environment
  • Experience mentoring and/or formally managing others preferred
  • Ideally some experience with Hillel/Jewish life

What You Will Bring to the Job

  • A shared commitment to Hillel’s values
  • Outstanding organizational and time management skills, including the capacity to juggle competing priorities and deadlines
  • Agility to address changing needs of students in real time
  • Comfortable with pronoun usage and able to engage with students from a wide range of backgrounds and beliefs
  • Ability to learn new procedures and systems
  • Strong drive and willingness to take initiative to complete each task to a high standard
  • Being part of a staff culture that values transparency, collaboration, and creativity
  • Knowledge of essential computer software programs, including Google Drive
  • Excellent verbal and written communication skills
  • Impeccable discretion and appreciation of confidentiality and trust
  • Inclination to take the initiative

What You’ll Receive 

  • The salary range for this role is $44,000-$48,000
  • Includes health, dental and vision benefits
  • After completing your second year in the role, UVM Hillel automatically contributes 5% to your retirement plan 
  • Generous vacation and sick time
  • Access to professional development opportunities to support your growth
  • Open workspace in a hospitable and comfortable building with a talented team of professionals who enjoy their work

About Hillel at the University of Vermont

Hillel at UVM was the recipient of Hillel International’s Great Place to Work Award in 2021 for our commitment to our staff’s wellbeing. As an organization we seek to support our employees in living their best lives so they can be their best selves for our students. Because of Hillel, UVM has risen to become one of the “top 20 public schools Jews choose” according to the 2022 Jewish College Guide. The lessons learned through the pandemic and applied today through innovative, academically aligned programming have helped Hillel not just maintain, but exceed all engagement metrics in recent years by connecting with over 2,000 Jewish students, allies, and friends each year. We engage students with a design-thinking methodology to discover new ideas and co-create initiatives that make Burlington, Vermont, and the world a better place.

The Burack Hillel is located inside the 439 College Street Residence Hall, steps away from the historic campus green. Three floors of the facility also include one floor of UVM residents, which is managed, staffed, and maintained by UVM Residence Life. The Burack Hillel has a fully functional kitchen in addition to separate staff office space and a third floor open floor plan that hosts religious services, meetings, and quiet space for studying.

Candidates will thrive in the role if they are able to embrace the northern and rural aspects of living in Burlington, Vermont. Situated between the Green Mountains and Lake Champlain, Vermont offers a lot to explore from small towns, skiing, and high adventure hikes to a thriving downtown food and entertainment scene. Burlington has five affiliated Jewish communities for personal practice or identity exploration and is located 2 hours from Montreal, 3.5 hours from Boston, and 6 hours to New York City, now with a direct Amtrak connection!

The University of Vermont Land Acknowledgement

The campus of the University of Vermont sits within a place of gathering and exchange, shaped by water and stewarded by ongoing generations of Indigenous peoples, in particular the Western Abenaki.

Acknowledging the relations between water, land, and people is in harmony with the mission of the university. Acknowledging the serious and significant impacts of our histories on Indigenous peoples and their homelands is a part of the university’s ongoing work of teaching, research, and engagement and an essential reminder of our past and our interconnected futures for the many of us gathered on this land.

UVM respects the Indigenous knowledge interwoven in this place and commits to uplifting the Indigenous peoples and cultures present on this land and within our community.

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Salary44,000.00 - 48,000.00 Annual
Duration
Full Time
Organization Type
Hillel
Job Location
US
Views 165

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