Database and Operations Associate – New York
Full-Time Position | In-Person
Position Overview:
WIZO USA is seeking a detail-oriented and tech-savvy Database and Operations Associate to join our New York team. In this vital role, you will maintain the integrity of our donor database, support audit preparation, and help ensure the efficient day-to-day operations of our national headquarters.
We are looking for someone who is highly organized, attentive to detail, and comfortable juggling multiple priorities in a dynamic, mission-driven environment. Your contributions will directly support the success of our fundraising efforts and the impact of WIZO’s work in Israel.
This is an excellent opportunity for someone who enjoys working behind the scenes, thrives on precision, and is eager to learn the inner workings of a national nonprofit organization.
About WIZO USA:
WIZO USA is dedicated to promoting and supporting the vital work of WIZO in Israel through a network of regional and local chapters.
Founded in 1920, the Women’s International Zionist Organization (WIZO) is a non-political, global movement committed to improving the lives of women, children, and the elderly in Israel. As the country’s leading social welfare and education nonprofit, WIZO serves over 70,000 people every day through hundreds of programs and facilities.
From youth villages and schools that empower at-risk children, to shelters for women escaping domestic violence, and specialized programs for families of reservists, WIZO delivers critical services to people of all ages, denominations, and backgrounds throughout Israel.
Recognized by the United Nations since 1959 as an official NGO, WIZO continues to lead in advancing women’s rights and family welfare in Israel, and Jewish education worldwide.
Key Responsibilities:
Database Administration
- Manage data in Raiser’s Edge donor database ensuring accuracy and completes:
- Create and update constituent records
- Record donations and pledges accurately utilizing appropriate coding
- Generate donor acknowledgement letters and gift receipts for cash and in-kind contributions within the required timeframe
- Generate quarterly pledge mailings
- Maximize the functionality of the donor database by identifying and implementing best practices to most effectively manage all stakeholder data
- Produce weekly gift and pledge reports for Board and Staff
- Create queries, exports and customized reports for development, marketing, and audit purposes
Operations
- Support day-to-day office operations including maintaining office supplies, coordinating deliveries, and managing phone inquiries
- Maintain and organize digital files and documentation via SharePoint
- Process vendor invoices and payment administration
- Make regular bank deposits and ensure accurate financial record keeping
- Assist in the collection of records for the annual audit
- Provide on-site support during events to ensure smooth operations as needed
Other
- Other tasks as directed by the Associate Director and USA Executive Director
- Report to the Associate Director
- This is a full-time, in-person position. Some nights and weekends will be required with advance notice
You are:
- Highly organized with meticulous attention to detail
- A great teammate who enjoys working with a diverse group of people
- A problem solver who is comfortable with an evolving and fast-paced environment
You have:
- Bachelor’s Degree
- At least 3 years of work experience, 2 years of bookkeeping or data entry experience preferred
- Experience working with Blackbaud Raiser’s Edge (or equivalent CRM or non-profit database)
- Proficiency in QuickBooks Online, Microsoft Excel, and Word
- Strong organizational and multitasking skills.
- Excellent oral and written communication skills, strong interpersonal skills
- Experience with accounts payable preferred.
- Excellent attention to detail and accuracy.
- Ability to work collaboratively in a team environment.
- Previous experience in a non-profit is desirable.
- A passion for WIZO’s mission
Benefits:
- 10 vacation days
- PTO for Federal and major Jewish Holidays
- Health insurance with contribution paid by employee
- Eligible for 401K Match after one year of employment at discretion of the organization
Compensation:
$50,000 to $60,000 annually commensurate with experience
To apply:
Send resume and cover letter to [email protected]