Executive Assistant

JOB SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provide complete executive level assistance and administrative support to the Executive staff member including calendar management, correspondence, phone calls, digital filing, travel planning and itineraries, research, and event coordination.
• Prepare and edit correspondence, reports, and presentations for Executive staff member/s. 
• Assist with the preparation of  meeting/event materials and agendas; take meeting notes as needed.
• Manage and maintain confidential information with discretion and professionalism.
• Anticipate the needs of the Executive staff member and proactively address them to ensure smooth workflow.
• Coordinate and facilitate communication between Executive staff member and internal staff/board members. 
• Prioritize and manage multiple tasks simultaneously, with attention to deadlines and details.
• Liaison/serve as a point of contact with organization departments to ensure program success.
• Use computer software to process and code vendor invoices, payments, and expense reports.
• Maintain relationships with key community partners and congregational members, always communicating with members in a responsive, kind and sensitive manner. 
• Assist with additional special projects and initiatives as assigned by the Executive staff member.

Requirements

KNOWLEDGE, SKILLS, ABILITIES

• Excellent verbal and written communications skills;
• Ability to project an understanding, compassionate, customer-oriented presence;
• Excellent organizational and administrative skills;
• Excellent calendar management skills;
• Excellent problem solving, and attention to detail and strong interpersonal relationship skills;
• Ability to “manage up”
• Must be a self-starter and possess the ability to work both independently and with a team;
• Be approachable with the ability to maintain positive relationships at all levels of the organization;
• Very strong computer skills, including Microsoft Office, ShulCloud or similar CRM databases;
• Ability to multi-task, meet deadlines and anticipate needs;
• Ability to maintain composure and exercise good judgment under pressure;
• Ability to maintain confidentiality; and
• Ability to work occasionally on nights and weekends.

EDUCATION and/or EXPERIENCE 

• B.A. degree or master’s degree; 
• [2]+ year experience supporting at the C-suite level; and 
• Experience working with the public via telephone and email

This position is an Exempt, Full-Time (40 hour per week). This position is primarily located on our main campus in Boca Raton, Florida at 333 SW 4th Avenue. Salary is commensurate with relevant work experience. All candidates must pass a Level II background screening and a drug test in order to be considered for this position.