Administrative Assistant (PT)

SAJ is a joyous community of New Yorkers – a Jewish home where everyone’s voice is valued and heard.

Imagine a school kids run towards and a synagogue where all can come together for social justice, study, and Shabbat. Ever since SAJ introduced America’s first bat mitzvah in 1922, it has been reconstructing Judaism, wrestling with God, questioning tradition and expanding its boundaries to ensure that Torah remains relevant, engaging, and welcoming to all.

SAJ is hiring for a part time administrative assistant position. This critical member of the team will be responsible for creating a welcoming environment while performing administrative duties to allow SAJ to remain the vibrant, responsive and responsible community we are. 

The administrative assistant’s hours will be Tuesday, Wednesday and Thursday from 2-6pm with the possibility of additional hours and increased flexibility in the summer months. 

Responsibilities 

Communal 

• Greet students as they arrive for B’nai Mitzvah lessons
• Interact personably with congregants and ensure their needs are met as well as possible
• Respond to member’s requests via email
• Respond to inquiries about the congregation as they are received
• Create and distribute (via shulcloud) weekly newsletters
• Manage membership application process

Administrative 

• Manage administrative needs and support the executive team 
• Manage membership database (Shulcloud), ensuring the accuracy and validity of information
• Generate monthly reports to ensure billing is accurate and timely
• Create registration links for upcoming programming (i.e. shulcloud registrations for speakers, etc)
• Manage SAJ’s Zoom needs, including generating new Zoom links for programs and meetings 
• Provide logistical support for SAJ’s programming
• Generate reports for weekly Shabbat preparations and photocopy as necessary
• billing members (and non-members as applicable) for dues, tuition, activities, and other charges 
• Place food orders for Shabbat and special programs 

Communications

• Create weekly Shabbat Poster with programs and locations in the building and any other special signage
• Manage weekly newsletter production and distribution with input from team
• Generate and send Yartzeit Reminder Letters
• Compose and send one-off emails including reminders for upcoming programming, life cycle announcements or other needs as directed by Rabbi or Executive Director

Qualifications

• Experience supporting senior leaders with projects, schedules, and other administrative needs
• Excellent oral and written communication skills, with experience producing accurate and professional communications, ideally adept across multiple communication platforms
• Proven ability to organize and prioritize tasks and projects, and follow through on long- and short-term responsibilities
• Expertise with core computer applications such as Microsoft Office & Google Drive and experience learning/developing proficiency in new, cloud-based software (bonus points for experience with any/all of Zoom, ShulCloud, WordPress, and Canva)
• Familiarity with the basic structures and systems of synagogue life, such as a general understanding of the Jewish calendar. 
• Ability to quickly learn synagogue database/CRM system, Shulcloud 
• Be a collaborative team player
• Experience handling/protecting sensitive and private data
• Ability to uphold and maintain confidentiality

Compensation and benefits

• $20-$25 per hour based on experience
• Hours of 2-6 Tuesday, Wednesday and Thursday with room to grow and flexibility in summer months
• Company wide benefits for those working 30 or more hours per week include health insurance, commuter benefits, access to dental and vision benefits, professional development