Clergy Coordinator

Job Title: Clergy Coordinator

Reports to: Senior Rabbi
Location: Santa Barbara, CA
Employment Type: Full-time (On-site)

Position Overview

Congregation B’nai B’rith (CBB), a vibrant and inclusive Reform Jewish congregation in Santa Barbara, seeks a warm, organized, and proactive Clergy Coordinator. This vital role supports our clergy team—Senior Rabbi, Assistant Rabbi, and Cantor—by managing scheduling, communications, life cycle coordination, and clergy-related programs and events. The Clergy Coordinator ensures smooth operations, thoughtful pastoral engagement, and meaningful donor and congregant experiences.

Key Responsibilities

General Clergy Support

• Receive, screen, and respond to phone calls to the clergy line with professionalism and warmth.
• Manage Sr Rabbi calendar, appointments, and confirmations.
• Maintain and distribute the weekly hospital and pastoral care list.
• Prepare weekly Shabbat folder (including announcements, order of service, yahrzeit list).
• Proof read weekly emails for clergy-related announcements.

Financial and Administrative Tasks

• Prepare and send Clergy written correspondence (letters, etc).
• Book and coordinate travel arrangements as needed.
• Draft clergy budgets and event/program outlines.
• Process clergy-related accounts payable and check requests.
• Track and process clergy reimbursement or check requests.

Life Cycle Support and Coordination

• Schedule Life Cycle appointments with all clergy.
• Generate and submit set up forms for life cycle events.

• Prepare Shabbat BBM folders and gifts, naming certificates, funeral materials, etc.

Program and Event Management

• Coordinate with other departments to plan clergy-led services (festivals, Yizkor, High Holy Days, etc.).
• Provide administrative support for Clergy-involved committees (ie. Religious Practices).
• Maintain and update clergy "call list" for outreach and stewardship.
• Assist with donor stewardship initiatives and projects.

Strategic and Operational Planning

• Partner with the Senior Rabbi in goal setting and quarterly evaluation.
• Help develop weekly clergy schedules and set time-blocked calendars.

Communications and Writing

• Draft and/or edit announcements, emails, and other communications from clergy.

Essential Qualifications

• Exceptional organizational and time-management skills
• High emotional intelligence (EQ) and ability to handle sensitive situations with confidentiality and empathy
• Professional demeanor with strong interpersonal communication
• Excellent written communication skills
• Tech fluent; forward thinking; proactive
• Strong multitasking and problem-solving skills
• A growth mindset and eagerness to learn
• Experience in Jewish communal life or understanding of Jewish traditions is a plus

Work Environment

At Congregation B’nai B’rith, we are a small, mission-driven team that believes in showing up for one another and for our community. This role is dynamic and hands-on—ideal for someone who is flexible, proactive, and willing to roll up their sleeves to get things done. We pitch in wherever needed and support each other in bringing our shared vision to life. The Clergy Coordinator is a key partner in this collaborative environment, often juggling priorities and shifting gears with compassion, grace, and a deep sense of purpose.

Compensation and Benefits

• Non Exempt: $27-30 per hour; commensurate with experience.
• Benefits: Medical, dental, and vision insurance; 2% retirement matching; paid vacation, holidays, and sick leave; complimentary CBB membership and access to Jewish learning opportunities.