Operations and Office Manager

Operations and Office Manager

UConn Hillel

Role Overview

UConn Hillel is seeking a highly organized, detail-oriented professional with exceptional communications skills and strong initiative to serve as our Operations and Office Manager.  The Manager will provide critical support to the Executive Director and will be responsible for the organization’s day-to-day operations. The Manager will be an essential member of the Hillel professional team and will play an active role in team meetings and organizational planning and decision-making.

What You’ll Do

• Serve as first point of contact for the organization (phone/email/walk-ins)
• Serve as liaison with external bookkeeping/accounting firm, performing local financial responsibilities including processing check requests, reimbursements and Venmo transactions
• Assist with review of existing policies and development of new policies (e.g. operations manual, facility reservations, and security)
• Support data management of both student and donor records
• Oversee general office and building upkeep, ensuring all spaces are well maintained
• Coordinate and communicate with vendors, including custodial and maintenance
• Oversee space usage including reservations, rentals, and room set-up for programs and activities, as well as parking lot rentals
• Facilitate coordination with Kosher Dining for weekly Shabbat meals as well as holiday meals
• Maintain inventory of office and kitchen supplies
• Manage inventory and sales of promotional materials
• Provide occasional operational support at student programs, including Shabbat and holiday gatherings on evenings and/or weekends (averaging once or twice per month). 
• Recruit, train, and supervise a team of student Building Ambassadors
• Provide IT oversight to ensure all office systems are operating efficiently 
• Coordinate student interns’ schedules 
• Assist the program team with various tasks related to Hillel programming such as reserving space, ordering supplies, and collecting RSVP’s
• Prepare bi-weekly student newsletter and oversee UConn Hillel website 
• Provide development support as needed such as assisting with campaign mailings, preparation of thank-you letters and running development reports
• Send Board of Directors’ meeting notices, manage attendance, and prepare Board of Director packets
• Manage calendar and scheduling for Executive Director
• Other duties as assigned

What You’ve Accomplished

• Bachelor’s degree required.
• 3+ years of relevant experience in an administrative, operations or office manager role.

What You’ll Bring to the Job

• Outstanding organizational skills; should enjoy developing systems, organizing documents, creating and implementing systematic workflows.
•  Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within an ambiguous, fast-paced environment.
• Excellent verbal and written communications skills.
• Ability to follow complex instructions and quickly learn new procedures and systems.
• Knowledge of essential computer software programs, including Microsoft Word and Excel, and the agility and resourcefulness to learn new technologies. Familiarity with QuickBooks is a plus.
• Impeccable discretion and appreciation of confidentiality.
• Inclination to take the initiative.

What You’ll Receive

• A competitive salary in the non-profit marketplace.  The salary range is $43,000-48,000.
• A comprehensive benefits package, including health insurance, Group Supplemental Retirement Annuity (GSRA), pension plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill building opportunities.
• This position is an in-person role with some flexibility for remote work during certain times of the year

About UConn Hillel

UConn Hillel provides a friendly, warm, and pluralistic environment in which students can shape their college experience by connecting socially, culturally, and spiritually to their Judaism. Hillel operates out of a beautiful 8,500 square foot facility in the center of campus and near the Kosher dining hall. With almost 2,000 Jewish college students, Hillel offers students the means to explore and celebrate their Jewish identity in a dynamic and comfortable environment. Each year, Hillel connects students to their community, their peers and their heritage through an array of social, cultural and community service programs. The momentum is here, and we want to continue our trajectory.

UConn Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.