Institutional Advancement Assistant

Organizational Overview

Birthright Israel began with a bold idea in 1999 — to offer young Jewish adults a life-changing trip to Israel to build their Jewish identity and, by doing so, transform the Jewish future. In turn, The Birthright Israel Foundation was founded to raise the necessary funds in the United States to support this critical mission and to ensure that all young Jews have an opportunity to visit their ancestral homeland and forge a connection to their heritage that can last a lifetime. Since its founding, Birthright Israel has sent over 850,000 young adults on this transformational trip. Our work has become even more important in a post-October 7th world.

Reports To

• VP, Institutional Advancement
  Institutional Advancement

Compensation

• $55,000-$75,000
• FLSA: Non-Exempt

Key Responsibilities

• Work closely with the VP of Institutional Advancement and team members on ensuring seamless project management flow.
• Manage the team's data entry in Salesforce and the grants management system related to all aspects of moves management (plans for donor discovery, cultivation, solicitation, and stewardship) and the life cycle of grants (proposal submissions, the grant agreement process, deliverable and report tracking). Pull and review Salesforce reports regularly to ensure data is up to date; input data as needed.
• Write and edit communication with key stakeholders through grant reports and proposals, emails, participant stories, and other business writing. Submit grant reports and proposals.
• Collaborate and serve as liaison with other departments — including the regional fundraising, finance, IT, and marketing teams — to produce various reports and proposals and meet donor intent.
• Play an integral role on prospect identification, research, and network mapping, including through the use of AI.
• Coordinate logistics for gatherings, conference calls, and other meetings.
• Provide administrative assistance to the VP of Institutional Advancement, including scheduling meetings, preparing materials, and managing correspondence, as well as other projects.
• May be assigned other tasks and duties reasonably related to job responsibilities.

Qualifications & Skills

• Bachelor of Arts degree required.
• 2+ years professional experience in fundraising or sales.
• Excellent writing, editing, and communication skills.
• Experience with Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint.
• Salesforce or other CRM experience, or aptitude and enthusiasm to learn.
• Experience with Generative AI, or aptitude and enthusiasm to learn.
• Ability to take initiative and to juggle multiple projects in a dynamic, fast-paced environment.
• Creative thinker with excellent problem-solving skills.
• A passion for Jewish engagement and the mission of Birthright Israel.

Physical Demands

• Regularly required to speak clearly and hear the spoken word well.
• Regularly required to physically operate routine office equipment such as telephones, computers, and mobile devices.
• Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.

Work Environment

• Noise level is consistent with levels usually present in an office environment.
• Hazards present are consistent with those common to an office environment.