Director of Operations

DIRECTOR OF OPERATIONS 

SUMMARY

We have an exciting opportunity in Boca Raton for a stellar candidate. We are looking for a Director of Operations to serve the membership of Congregation B’nai Israel by managing the administrative functions of the synagogue. Under the guidance of the Executive Director, the Director of Operations will be responsible for ensuring and improving performance, productivity, and efficiency of departmental and organizational operations through the provision of effective methods and strategies. 

ABOUT CONGREGATION B’NAI ISRAEL

Founded in 1984, Congregation B’nai Israel (CBI) stands as a nationally recognized all-inclusive Reform Synagogue, fostering a meaningful and spiritual connection to Judaism. Known for exceptional education programs, CBI offers an APPLE accredited award-winning preschool, an innovative religious school and renowned adult education programs. With an ongoing commitment to social action, CBI promotes giving and volunteering within the community at large.

AREAS OF RESPONSIBILITY

Coordination and Supervision:

• Coordinate, manage and monitor the workings of various assigned departments within CBI, ensuring all work as a team.  

Facility Management:

• Regularly review contracts of equipment and services, ensuring they meet the needs of CBI.  Utilize bidding processes in accordance with policies and by-laws.  Oversee maintenance and repairs of equipment, including leased equipment and facility and property. 
• Vendor Management:  Foster and maintain relationships, coordinate provider activities for CBI, and ensure vendors’ support of CBI
• Oversee the safety and security of the synagogue, schools and programs
• Oversee and implement Emergency Planning and Security Measures
• Hurricane procedures
• Contingency plans
• Emergency notification communications
• Driver’s license ID scan, security booth
• Emergency procedures
• Security badges
• Oversee Campus Security provided by a third party

• Oversee the maintenance and administration of all contracts including VIP Catering and use of facility including rentals
• Calendar Management: Oversee and coordinate the master calendar by working closely with various departments to schedule events. Ensure all events, maintenance, programs are calendared and on internal display for appropriate planning, purchasing, administering.  Manage Facility Maintenance Forms, confirm standardization, and enforce building control procedures.
• Oversee repairs of facility and synagogue property
• Oversee administration of
• All filing systems in accordance with retention standards and develop proper record retention
• All computer and communication equipment
• All security and safety equipment
• All office equipment
• Property, liability and other insurance policies
• Oversee safety and security of congregation and events, including alarm system and telephone
• Attend designated meetings as determined by the Executive Director
• Create staff evaluation forms

Operational Procedures:

• Setup ground rules and expectations of staff by documenting management processes in place for implementation and execution.  Some of these are: new member process, resign process, arrears process, online registration process, facility form process, Chesed process

Purchasing Management: 

• Purchasing Management: Oversee process of procuring cost effective solutions for materials and services.

.

Communications

• Coordinate with Marketing and Programming departments to prioritize communications of various programs and events.

Strategic Input:

• Liaison with Executive Director, directors and committee chairs.  Assist in the development of strategic plans for operational activity including new DNA output.  Implement and manage operational plans. 

QUALIFICATIONS AND KEY COMPETENCIES

• College degree in business administration or management
• Relevant experience, preferably in a synagogue or non-profit (minimum 3 years)
• Critical thinking and problem solving skills
• Knowledge of and experience with Jewish customs and life-cycle events
• Planning and organizing
• Decision-making
• Communications skills (written & verbal)
• Persuasiveness
• Influencing and leading
• Team work
• Negotiation
• Conflict management
• Adaptability

Salary:                         Commensurate with experience

Benefits:                     Competitive

Health Insurance:       % Provided by employer