North Suburban Synagogue Beth El (“Beth El" or “Synagogue”) is a Conservative, egalitarian Synagogue located on the North Shore of Chicago on a beautiful campus overlooking Lake Michigan. Beth El is a dynamic congregation and the spiritual home to 1000+ families that enjoy an extensive variety of services and programs that meet the interests and needs of our members and the surrounding community. Our congregation is financially stable, philanthropic, and enjoys an endowment of over $10M.
Our Congregation is seeking a dynamic leader with strong management skills who works cooperatively with our clergy, staff members, Board of Directors and congregants. The Executive Director, supervised by the Senior Rabbi, Congregational President and Vice President of Administration, works in close collaboration with clergy, staff, Executive Committee of the Board of Directors, and in concert with the Board of Directors: to provide managerial and administrative leadership for the congregation to help ensure its continued strength; and to carry-out the vision of the Senior Rabbi and the Congregation’s Board of Directors.
The Executive Director is responsible for the implementation of Synagogue policies and direction as established by the Board of Directors for the management of all administrative functions including the office staff and human resources; finances and budget; facilities’ security and safety, clergy parsonage properties, maintenance of the facility and future building projects; fundraising; membership development and relations; and communications.
The Executive Director creates and maintains a harmonious working environment and a welcoming and inclusive atmosphere that helps to ensure the fulfillment of Beth El’s mission. The Executive Director must possess an understanding of Jewish rituals, traditions, religious observance, and holidays as practiced in a Conservative congregation, as well as excellent organizational, communication, and interpersonal skills. The Executive Director also needs a strong understanding of the needs and issues of the congregation to enable effective prioritization. This person is both a cooperative team player and a dynamic, decisive leader who can enlist the support and participation of others in the fulfillment of the Executive Director’s duties.
The list below provides an overview of the roles and responsibilities of the Executive Director but is not all inclusive.
EXECUTIVE DIRECTOR’S PRINCIPAL DUTIES AND FUNCTIONS
Office Management and Human Relations
- Supervise and manage day-to-day operations of the synagogue office staff, maintenance staff, Communications Director, Membership Director, Development Director, Food Service Director and Finance Director: hire, train, and evaluate
- Review and revise (as needed) personnel procedures and standards, with appropriate committee consultation; maintain Employee Handbook and confidential employee personnel files
- Supervise administrative staff who maintain systems: member database; telephone and computers; security system; yahrzeit notifications, Memorial Board function
- Oversee the acquisition and maintenance of all office equipment/technology used in offices throughout the facility; recommend updates and replacement when appropriate
- Oversee the calendar of synagogue sponsored/supported services, classes, programs and community events
- Manage High Holiday planning and preparation
- Maintain the Board of Trustees manual, and by-laws. Possess a strong knowledge and understanding of Beth El’s by-laws.
- Work collaboratively with the other professional staff including Clergy, and Education Directors to co-ordinate and strengthen programs throughout synagogue
- Conduct annual reviews of supervised staff
Finance and Budget
- Develop annual budget with Finance Director in consultation with Treasurer, VP of Development and Fundraising, and President
- Ensure appropriate financial controls are maintained
- Ensure that all aspects of the synagogue operations including billing and collections run efficiently
- Work with Finance Director to create financial reports and membership reports as required or requested by President, VP of Development and Fundraising, or Treasurer
- Maintain appropriate insurance coverage for Synagogue and parsonages and manage all insurance claims
- Function as one of the liaisons to all banks
- Manage relationships with suppliers, vendors, and contractors; negotiate all agreements
Facilities Security and Management
- Regularly assess security risks to Synagogue facilities, occupants, and properties and maintain secure access
- Ensure security is integral to Synagogue culture and involves Clergy, staff, and lay leadership
- Create and implement security plans, procedures, training, and drills in collaboration with the Highland Park Police and Fire Departments to mitigate those risks.
- Oversee general maintenance, appearance, and smooth operations of building, grounds, property and equipment at Synagogue and parsonages
- Maintain inventory of equipment and supplies and oversee schedule for equipment update and replacement
- Supervise facilities management for all aspects of High Holiday services
- With Membership Director, serve as an initial point of contact for prospective and new members, projecting welcoming demeanor and providing all appropriate information
- Work with Membership Director to support VP of Membership on retention and new member recruitment, integrating new members in congregational life
- Receive and respond to congregant inquiries and complaints; interpret Synagogue policy to help avoid misunderstanding and dissatisfaction. Refer unresolved issues to the Clergy or Executive Committee members as appropriate
- Determine appropriate dues adjustments when required in a completely confidential manner
- Supervise High Holiday seating process; provide the interface between the congregation and office when specific seating issues arise
Community and Donor Relations
- Promote positive image of Synagogue among staff, congregants, and community
- Liaison with local schools, synagogues, and community organizations
- Co-ordinate with and support Director of Development and Vice President of Fundraising and Development with regard to donor relations, negotiations, stewardship, and all fund-raising initiatives