Business Office Manager

SCHOOL OVERVIEW

Valley Beth Shalom Harold M. Schulweis Day School is a K-6 independent Jewish Day School located on the Valley Beth Shalom Synagogue campus in Encino, California. The school was founded in 1978 by nationally renowned Rabbi Harold M. Schulweis z"l, and established to provide both a stellar General Studies and Judaic studies curriculum. Rabbi Schulweis believed that school should be a place where students grapple with questions and issues cultivating their critical thinking and learning to take action to make the world a better place. He believed this should be done in an environment that fostered strong Jewish values and active involvement in Jewish experiences and community. 45+ years later, the school stands true to the original mission as a forward- thinking learning environment, linking traditional Jewish values and teaching to modern-day decision making and action, all within a vibrant and nurturing Jewish community.

POSITION OVERVIEW

We are looking for a positive team player who takes initiative, thinks critically, and has an enthusiasm for learning. The Business Office Manager supports the efforts of the school business operations, working to strengthen and maintain sound day-to-day financial and advancement practices. A key role of the position is to establish effective relationships with faculty, staff, and parents providing a high level of customer service.  The position will report to the Head of Finance and Human Resources. Primary roles and responsibilities include but are not limited to:

Accounting & Business Office

• Input all accounts receivables and payables in Quickbooks
• Coordinate approvals and ensure proper bookkeeping protocols are followed
• Administer and manage the collection of all school tuition payments
• Prepare all necessary documentation for annual management review by outside auditors
• Assist in the tuition assistance process when needed
• Monitor Blackbaud Tuition payment accounts from online enrollment and follow up 
• Coordinate payment of temple membership to synagogue 
• Reconcile monthly credit card statements, bank reconciliations, Parent Organization accounts and follow up on missing receipts
• Manage petty cash requests
• Work collaboratively with school’s administrative team and synagogue accounting team

Advancement

• Assist Admissions in online enrollment for kindergarten and re-enrollment for existing students
• Follow-up with parents regarding enrollment/re-enrollment
• Manage the Blackbaud OnBoard admissions database
• Help to plan and manage the logistics and operations of admissions and some advancement events
• Work with the school nurse on maintaining and updating the Magnus Health platform 
• Manage and maintain Raiser’s Edge NXT donor database including gift processing, pledges, gift adjustments, biographical information, attributes, constituent codes, list pulls and overall clean-up
• Create, maintain and refresh (as needed) donation and acknowledgment letters
• Assist in the coordination of logistics for Advancement events and meetings
• Reconcile donations and ensure accuracy
• Perform research of returned mail/incorrect contact information and make proper updates
• More duties and responsibilities may be assigned
  
  

Strong candidates will:

• be independent, proactive, energetic and have excellent time-management and organizational skills.
• have the ability to manage multiple projects, tasks and deadlines; thrive in a fast-paced, busy environment; and not be easily overwhelmed by tasks and conflicting priorities.
• find ways to effectively work well with various personalities, communication and work styles.
• be a strong and independent writer.

Education and Experience:

• Bachelor’s degree in Accounting or Business or a related field required
• A background in business management, accounting and/or experience in a non-profit organization
• Thorough knowledge of U.S. GAAP
• Advanced computer skills in Quickbooks, MS Office, Google Suite and other databases
• Familiarity with Blackbaud & Raiser’s Edge strongly preferred
• Jewish knowledge and familiarity in a school environment preferred