Assistant Executive Director

Valley Beth Shalom is a warm, welcoming, vibrant Conservative Synagogue in the city of Encino, with more than 1,200 families and nearly 75 years of meaningful Jewish engagement. VBS is seeking a dynamic, warm and outgoing professional to serve as the Assistant Executive Director. This position will serve as a pivotal member of the executive leadership team and will report to the Executive Director. The Assistant Executive Director oversees and directs the staff responsible for operations, facilities and rentals, logistics, catering and events, and administrative services, while assisting the Executive Director on important projects.

We are seeking a results-driven Assistant Executive Director with strong leadership and executive skills to manage and improve the efficiency of our organization's operations. Duties for this position will include managing administrative staff, guiding operating methods, collaborating with senior executives on strategic initiatives and maximizing efficiencies, monitoring budgets, improving information systems, mastering the ShulCloud database, evaluating and analyzing data, creating strategies, and developing operating procedures and policies. Superior organizational skills and strategic planning will assist our organization harmonizing operations, improving employee performance, and enhancing our business model.

Essential duties and responsibilities include the following:

Executive Leadership & Administration:

• Supports Executive Director on assigned projects and leads team in Executive Director’s absence
• Serves on the Executive Leadership team and participate in strategic decisions
• Oversight of Facility, Logistics, IT, Catering and Administrative Support teams
• Responsible for operational efficiencies, frequent auditing and revisions of policies and procedures, and effective implementation and adoption
• Owns and project manages the High Holidays experience and logistics
• Owns and serves as Super Admin and subject matter expert of the ShulCloud database and CRM system
• Oversight and support of affiliate groups and volunteers
• Collaborates with all management staff to identify and deliver the required administrative support operations for the organization
• Collaborates with the Head of Finance and other management staff to draft and implement an annual administrative budget
• Maintains the organization's administrative policies and procedures manual in conjunction with the Head of Human Resources
• Works with HR Director to design and conduct performance evaluations that are timely and constructive
• Attends Board and committee meetings as needed
• Attends and occasionally staffs programs, events and services on a regular basis

Facilities, Logistics, Security & Emergency Management

• Supervises Facilities & Logistics Manager and IT & Database Manager
• Responsible for the smooth operations of the facility, including space allocation for programs, services and events, A/V needs, building upkeep and maintenance, emergency preparedness, security management, systems management, vendor management, etc.
• Ensures the organizations compliance with applicable health, building, zoning, and safety licensing and certification requirements
• Works with the Insurance Committee to manage compliance and insurance requirements, including liability management, external COIs for rentals, and insurance package renewal
• Owns and manages Emergency Response Plan and team, including implementation, deployment and training, with support from Facilities & Logistics Manager
• Oversight of security, parking and maintenance staff vendors and scheduling
• Works with Program Director and Engagement Director on program and event calendaring and space allocation
• Works with VP, Administration (lay role) on House & Grounds Committee

Rentals, Events & Alternative Revenue Streams

• Supervises Catering Director and catering team
• Creates and manages rental opportunities and alternative revenue streams
• Works with communications and design team to create compelling rental marketing and collateral
• Establishes competitive and market-rated pricing
• Oversees cemetery partnerships and cemetery plot sales
• Assists Executive Director and works with VP, Strategic Planning (lay role) on strategic alternative revenue generation projects, including modeling, feasibility, financing and fundraising

Membership & Communications

• Provides guidance, support and strategic partnership to the Membership and Communications teams

Qualifications & Skills:

• Experience in an operational leadership position at a synagogue for 5+ years
• Nonprofit management degree and/or significant leadership and/or professional development programs in nonprofit leadership preferred
• Excellent customer service skills and ability to make people feel heard and valued
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities
• Excellent verbal and written communication skills
• Strong leadership and supervisory skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with proven ability to meet deadlines
• Extremely proficient with Google Suite, Microsoft Office Suite or related software
• Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
• Ability to manage multiple projects and tasks simultaneously