Executive Assistant to the Senior Rabbi

The Temple | Atlanta, GA, United States

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Posted Date 1/25/2023
Description

The Temple

Executive Assistant to the Senior Rabbi

January 2023

The Temple, Atlanta’s oldest and most centrally located synagogue, is seeking an outstanding individual to join its Administrative Team as Executive Assistant to its nationally known and beloved Senior Rabbi. The Temple has a 155 years young history of being a leading faith institution serving the needs of a diverse 1600+ membership and the greater community through its life cycle events, worship services, classes and programs, and many social justice initiatives.

The position requires multi-tasking in a warm, progressive, fast paced, supportive environment. In addition to working with the Senior Rabbi, the individual also works with other clergy in triaging lifecycle services to serve members in need. The Executive Assistant is the face and voice that represents The Temple’s Senior Rabbi and Clergy to the many people who wish to interact with them. A high level of technical competency is required along with an appreciation for confidentiality with everything that occurs in the office.

Duties and Responsibilities

  • Maintain Senior Rabbi’s calendar including appointment setting, meeting coordination, travel schedule planning.
  • Life Cycle Activities:
    • Funeral activity include being very often first call at time of need or call when person is in hospice to explain policy and procedures, liaising with family, funeral home and clergy and determine date of funeral, keeping track of all deaths (bulletin, data base, ultimately Yizkor list), overseeing information for Temple condolence notice, scheduling unveilings w/clergy, emailing unveiling ceremony without clergy, mailing a series of condolence letters to families of deceased.
    • Weddings activities include receiving initial call in many instances, explaining Temple policy, assigning clergy, interacting with Membership Manager and Facility Coordinator. Following the wedding, recording wedding, entering in bulletin, mailing wedding license to appropriate Probate Court.
    • Bar/Bat Mitzvah Lifecycle activities include send letters to families informing parents of officiating rabbi, contacting families working with the Senior Rabbi to make initial and future appointments, keeping track of appointments and rehearsals, sending congratulatory letters to every B’nei Mitzvah family, and send letters to every Bar/Bat Mitzvah child after their service and include certificate.
    • Baby Naming activities include explaining all types of baby naming’s available, scheduling Brit Milah, sending out Mohel names and contact information, securing clergy, keeping track of new births and their dates of birth for entering into the congregation’s data base, Shul Cloud, as well the WELC and Bulletin, maintaining list of all babies born for High Holy Days, suggesting Hebrew names for callers on occasion.
  • Oversee Rabbis’ Discretionary Funds including sending acknowledgments to the recipient and donor.
  • High Holy Day activities include inviting congregants with special honors on behalf of Rabbi Berg, sending transliterations and chanting information, keeping track of responses and following up if necessary, securing pulpit guests for all services, sending reminders and instructions, typing pulpit guest cards for seating, liaising with Maintenance Staff for set-up and supplies, liaising with closed captioning individuals to make certain all information is transmitted, inviting special guests, i.e. Israeli Consulate and make arrangements to attend service, creating list of all newborns through Hebrew calendar year including children and grand-children of members, creating list of family deaths that occurred during Hebrew calendar year, sending letter to all members who experienced losses reminding them of death anniversary dates and creating death anniversary lists for the Yom Kippur Holy Day.
  • Provide and maintain Worship Schedule and Mazal Tov and Recent Death lists along with Discretionary Fund donations for submission to monthly bulletin.
  • Compile Yahrzeit list (recent deaths), Mi’Sheberach (healing) list for worship services and send email to observers with a zoom link and invite them for in person experience.Memorial Book activities include working with High Holy Day Coordinator, determining mailing dates to congregation, follow-up to secure as many participants as possible (personal phone calls & emails), proofing book, liaising with graphic designer, updating changes, sending final copy ready to printer and authorizing.
  • Confirmation Reunion activities include determining classes to be invited, reviewing class lists to locate other class members, overseeing invitations and letters to reunion classes, creating Honor Guard List w/ Executive Director, and inviting participants with instructions.
  • Other responsibilities as determined by the senior rabbi due to the dynamic nature of synagogue needs and aspirations.

 Key Competencies 

  • Knowledge of or willingness to learn Jewish traditions and practices.
  • Excellent interpersonal, organizational, communication, and writing skills.
  • Ability to act in a proactive and anticipatory manner.
  • Ability to adapt quickly to changing priorities and urgent situations.
  • Ability to draft correspondence on behalf of the Senior Rabbi.
  • Attention to detail, accuracy, and proof reading.
  • Proven track record of working well with others on a team.
  • High proficiency in using Microsoft Office applications including Word, Excel, Power Point, Teams, and Outlook.
  • Ability to learn and become proficient in use of The Temple’s ShulCloud database management system and Notebird pastoral software system
Salary61000.00 - 66000.00 Annual
Duration
Full Time
Categories
Administrative Support | Executive Assistant
Organization Type
Synagogue
Benefits
Retirement Plans | Dental | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days
Job Location
US

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