Office Administrator

Brandeis Hillel | Waltham, MA, United States

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Posted Date 11/03/2023

Ofice Administrator

Brandeis Hillel  

Role Overview

This position is designed for an organized, detail-oriented and mindful young professional who is graduating soon or has recently graduated from Brandeis University (undergraduate or graduate school).  

The early career professional in this role will have an in-depth and unique window into Hillel and nonprofits. They will have meaningful opportunities to learn how a nonprofit embedded on a university campus achieves its mission day-to-day while pursuing an ambitious strategic plan.  

The Office Administrator will interact frequently and substantively with senior professionals, board  members, student leaders, and decision-makers. During this one-year, highly selective fellowship, they will provide support and partnership to the Executive Director and the Assistant Director. They’ll strategize, facilitate, and support various projects associated with long-term strategy and planning, as well as with the everyday activities of senior professional leadership.  

What You’ll Do

  • Assist with monitoring and responding to inbound communications on behalf of the Executive Director and the organization. 
  • You’ll often be the first connection point for emails, phone calls, social media messages, in-person visits from prospective students and alumni, and student interactions. You are expected to provide a friendly greeting and support.  
  • Support and execute a variety of events and activities: from fundraising with the Executive Director to student community building through partnerships with campus operations and caterers. 
  • You will sit on the Student Engagement Team assisting with the tracking and uploading of all weekly staff–student engagements.
  • You’ll learn about and help to manage financial systems and purchasing, to give you a full and deep understanding of every aspect of our organization and our mission.  
  • Track registration for Shabbat and high holiday meals and events.
  • Help to manage the various Hillel programmatic, logistical, and staff shared Google Calendars.
  • Serve as a thought partner to the Executive Director and Assistant Director (on matters concerning student community) as they plan events and initiatives, and outline relevant strategic goals.  
  • Participate in routine staff and planning meetings with the Executive and Assistant Director.  
  • You’ll provide administrative support as needed to the Executive Director. This may  include assistance with expense reports, booking travel, ordering food, booking rooms, organizing meetings, and inputting data into our database.  
  • You may have the opportunity to oversee a small group of student interns in the areas of communications and development.
  • Other duties as assigned. 


  • This position is for a Brandeis undergraduate or graduate student who has received their degree in recent months. 
  • Must have excellent and demonstrated communication skills, both in person, and especially in writing and over email.
  • Must be able to work effectively with Hillel professionals, faculty, and in some cases, high-level administrators at the university.  
  • Must have demonstrated research skills and the ability to think strategically and handle several fast-paced, high-level projects simultaneously.  
  • Prior experience with the Google Suite (Docs, Sheets, Calendar, Slides, etc.) and Canva are a plus.

About Brandeis Hillel

Brandeis Hillel serves one of the most diverse and affiliated Jewish student populations in the country. Working at Brandeis Hillel is an opportunity to inspire and prepare the next generation of Jewish leadership. Brandeis Hillel has nine professionals, a dedicated board of directors and passionate students. Additionally, we’re embarking on an exciting new strategic plan through 2028.  

Brandeis University was established in 1948 by the American Jewish community at a time when Jews and other ethnic and racial minorities and women faced discrimination in higher education. Today Brandeis is home to 3,600 undergraduates and 2,000 graduate students.  

Brandeis is consistently ranked as one of the best schools in the country for Jews in large part due to Hillel. We are located in Waltham, ranked in 2018 as Money Magazine’s best city to live in Massachusetts (about 10 miles due west of Boston).  

Brandeis Hillel is a registered 501c3 affiliated with both Hillel International and Brandeis University.  

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

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