Nonprofit Office Administrator

IsraAID US Global Humanitarian Assistance, Inc | Beverly Hills, CA, United States

Jewish Jobs Weekly

Our most popular service.
Subscribe to a weekly email of jobs!

Click here to Subscribe

Posted Date 5/03/2024
Description

JOB POSTING

IsraAID (US) Humanitarian Assistance, Inc.

 

Title:                      Nonprofit Office Administrator
Status:                Full-Time

Salary:                 $58,000-$63,000

IsraAID US seeks an enthusiastic, skilled, and collaborative Nonprofit Office  Administrator responsible for office administration and development support including gift processing, and data entry for a US nonprofit organization with international impact.

About IsraAID

IsraAID (Global) is an international, non-governmental humanitarian aid organization based in Israel. Since its founding in 2001, IsraAID has worked in emergency and long-term development settings in more than 60 countries around the world. IsraAID responds to emergencies and helps people affected by crises rebuild their lives, their communities, and their futures. From hurricanes to refugee crises to global pandemics, and now responding to the crisis in Israel as well, IsraAID mobilizes quickly and collaborates with communities at the grassroots level, staying for as long as it takes.

IsraAID (US) Global Humanitarian Assistance, Inc. is the US affiliate of IsraAID (Global), and currently has five staff spread across Los Angeles, Palo Alto, New York, and South Florida, and partners with communities across the United States, introducing Americans of all ages and backgrounds to IsraAID’s global humanitarian mission, and raises critical awareness and funds for IsraAID’s global operations. In 2023, IsraAID US’ revenue was $23 Million.

Location

This position is hybrid in-person out of our Los Angeles (CA) area office. Relocation assistance will not be provided.

Job Description Overview

This position is part of IsraAID US’ growing team, reporting to the Development Manager. The candidate will assist the organization in office administration, gift processing, database management, and various administrative and development projects.

The candidate will help support the day-to-day administrative and fundraising tasks for the efficient functioning of the US office. This position plays a key support role to ensure that IsraAID donors experience high-quality interactions with the organization, ultimately helping to foster long-term engagement and investment in IsraAID.       

Essential Job Functions:

Collaborative Understanding

  • Collaborate closely with leadership and staff to understand the organization’s history, programs, and evolving needs
  • Engage in weekly staff meetings to align development and administrative efforts across the organization

Office Operations

  • Provide general donor support by answering phone lines and responding to general email questions
  • Manage production and maintenance of collateral materials, supplies, and forms, and distribute to staff located remotely
  • Support US Board and Committees with scheduling and reminders

Gift Processing and Database Administration

  • Oversee gift processing in coordination with Finance & Development staff, including supporting check deposit processes, data entry, reporting, and monthly gift reconciliation process
  • Production of gift acknowledgement and tax receipt letters
  • Donor database upkeep including data entry, gift entry, and campaign setup in Salesforce CRM

Characteristics

  • Ability to take initiative with limited direction, anticipate needs, and remain calm under pressure
  • Self-directed individual who can work and complete projects on time
  • Proactive self-starter with a curiosity and desire to learn
  • Excellent interpersonal, written and oral communication skills
  • Collaborative team player - able to work with internal and external stakeholders
  • Sense of humor
  • Detail oriented and extremely well-organized, with ability to manage multiple projects and prioritize tasks
  • Committed to the time-tested workplace values of Respect, Teamwork, Integrity, Excellence, and Accountability

Requirements:

  • Minimum of 3+ years of work experience in a nonprofit setting, including experience with data entry, development operations, and office administration
  • Experience in a fundraising setting strongly preferred
  • Excellent computer skills
    • Proficiency with Microsoft Office Suite is required
    • Knowledge of fundraising CRM (Salesforce) strongly preferred
  • Excellent interpersonal skills to assist with representing IsraAID with diverse individuals and community stakeholders.
  • Excellent organizational skills and the ability to complete tasks in a timely manner
  • Impeccable written English and grammar
  • Passion for IsraAID’s humanitarian mission

The above-listed criteria are intended to describe the general nature and level of work of this position but is not an exhaustive list of all duties and responsibilities. IsraAID US reserves the right to amend responsibilities to meet business and organizational needs, as necessary. 

Studies show that women and people from underrepresented groups often only apply to jobs if they meet 100% of the qualifications – yet few people ever meet every qualification. If that applies to you, IsraAID encourages you to break that statistic and apply.

Benefits

A competitive salary and a comprehensive benefits package including, but not limited to: medical, dental, life, and vision insurance, Flexible Spending Accounts, 401k with employer match, as well as a generous time off/holiday policy.

Equal Employment Opportunity

IsraAID is proud to be an equal opportunity employer. As Israel’s leading humanitarian organization, we are committed to treating people with compassion and respect. All qualified applications will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.

Join Us!

To apply, please submit a thoughtful cover letter and your resume. We regret that due to an expected large volume of submissions, only those under active consideration will receive a response.

About IsraAID
IsraAID is an international, non-governmental humanitarian aid organization based in Israel. Since its founding in 2001, IsraAID has worked in emergency and long-term development settings in more than 62 countries around the world. IsraAID responds to emergencies and helps people affected by crises rebuild their lives, their communities, and their futures. From hurricanes to refugee crises to global pandemics, IsraAID mobilizes quickly and collaborates with communities at the grassroots level, staying for as long as it takes. IsraAID US partners with communities across the United States, introducing Americans of all ages and backgrounds to IsraAID’s global humanitarian mission, and raises critical awareness and funds for IsraAID’s global operations.

IsraAID’s Approach
IsraAID collaborates with stakeholders in impacted communities in an approach it calls ‘Communities First.’ The communities IsraAID work with supply local knowledge, experience, peoplepower, and tools. IsraAID delivers the technologies, resources, and long-developed professional expertise (oftentimes from Israel, which has vast experience with trauma, water scarcity, disaster relief and preparedness, and recovery). 

IsraAID’s Areas of Expertise 

  • Protection IsraAID prioritizes the psychological, emotional, and social needs of communities, both during an emergency and in the months and years that follow.
  • Education Global education work focuses on disaster risk reduction, psychosocial support within education systems, and access to education. 
  • Water, Sanitation and Hygiene (WASH) IsraAID’s water engineers and WASH specialists provide sustainable solutions in partnership with local communities around the world. 
  • Health and Medical Care IsraAID deploys medical teams after disasters and works to strengthen communities’ public health infrastructures. 

IsraAID’s Areas of Activity 

  • Emergency Response From the moment IsraAID arrives somewhere that has been torn apart by disaster, it hits the ground running. IsraAID keeps its Emergency Response teams small and nimble to give them the speed needed to help affected communities get back on their feet. Each response is implemented with local partners, and the first step is always to listen to affected communities with the intention of co-creating solutions.
  • Recovery and Preparedness Whether it’s disaster risk reduction, child protection, or hygiene promotion, IsraAID builds sustainable, practical, and realistic solutions that communities can believe in and embrace for the long term — solutions that tap into the communities’ inner reserves of strength and resilience to allow them to take back ownership of their lives and futures. 
  • Refugees and Forced Migration IsraAID’s work with refugees begins with emergency relief, before shifting towards promoting longer term integration and resilience. IsraAID focuses on empowering displaced communities and always includes refugees as integral members of its teams to assist with running sustainable programs that build resilience, combat gender-based violence, advance child protection, improve sanitation, and offer livelihood opportunities. 

About Philanthropy at IsraAID 

Philanthropic support for IsraAID within the United States has been growing steadily over the last several years (doubling to a current level of approximately $23,000,000 per year), driven by extraordinary world events as well as a highly engaged Board, committed individual supporters, and leading foundation and corporate partners. 

Salary58,000.00 - 63,000.00 Annual
Duration
Full Time
Categories
Administrative Support | Philanthropy
Organization Type
American Friends of | Global Nonprofit
Benefits
Retirement Plans | Dental | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
US
Views 372

Share this job

Part Time, Seasonal, and Contract Nonprofit Jewish Communal Jobs

Nonprofit Jewish Communal Jobs Online