Manager of Finance and Fundraising Operations

Hillel International | Boston, MA, United States

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Posted Date 12/07/2022

Manager of Finance and Fundraising Operations

Boston University Hillel

Role Overview

Make your mark on Jewish student life by joining Boston University Hillel. You’ll power Hillel by supporting efforts to connect people, vital funds and resources to our mission. Boston University is home to one of the largest Jewish undergraduate populations at a private university globally, with 4,000 Jewish undergraduate students and 2,000 Jewish graduate students. You will plan and execute all operational and administrative tasks related to our finance and fundraising efforts under the lead ership of the Executive Director, Managing Director , and Senior Director of Finance and Operations . You will report to the Managing Director and work frequently with the Senior Director of Finance and Operations.

What You’ll Do

Administration of Financial Activities

  • Generate weekly reports on fundraising performance with direction from Sr. Director of Finance and Operations
  • Track gifts and gift records – work closely with BU Development Gifts and Records Department
  • Support organization’s inputs into QuickBooks and QuickBooks reporting

Administration of Fundraising Activities

Individual Donors

  • With direction from the Managing Director, organize and update BU Hillel Annual Development Plan.
  • Manage major prospect research: careers, philanthropic interests, assets, etc.
  • Manage preparation, reporting, management of meetings for Board of Directors, Board committees and giving circles
  • Provide staffing support (e.g., scheduling, development of materials, taking minutes) for Board of Directors and various other lay leader groups.
  • Write thank you letters and oversee stewardship transactions including thank you events, gifts, etc.
  • Execute tasks in BU Fundraising database, while also supervising part-time student database intern
  • Manage the organization’s full donor and prospect lists.
  • Organize all donor meetings, communication, and plans for Executive and Managing Directors

 Grants and Foundations

  • Track all revenues, reports, and communication for foundational grants
  • Conduct research for grant proposals with direction from Managing Director

 Direct Marketing

  • Execute complete direct marketing activities: arranging lists, data, and formatting for mass emails, social media, appeals, phone-a-thons, texting, etc.
  • Coordinate direct marketing calendar, managing timing and execution of mass emails and direct hard mail

On a day-to-day basis you will

  • Execute research on potential supporters of BU Hillel
  • Setting up meetings for Managing Director with BU Major Gifts Officers in effort to enhance prospect work.
  • Track pledges and gifts to ensure monies are received, reported, and deposited in a timely manner.
  • Track all donor plans in a timely manner, setting key reminders
  • Track and prepare for Executive Director’s and Managing Director’s solicitation and stewardship meetings.
  • Gather necessary lists, past emails, and schedule for upcoming Giving Tuesday/BU Giving Day campaign
  • Manage BU Hillel’s fundraising lists, data, and full-range of uses of the BU Fundraising database.
  • Track and manage grant proposals and reports for individual donors, foundations, Jewish Federations, Hillel International, and other funders.
  • Serve as a liaison between BU Hillel and select stakeholders, including CJP, other Foundations, and Hillel International Development Staff.
  • Report timely and accurate information to the Executive Director and the Board.
  • Work closely with Executive and Managing Directors to provide necessary documents, follow-up, support on their donor relations efforts
  • Plan and organize logistics for Board of Directors, Board Committee and various giving circle meetings
  • Ensure grant monies are collected when promised.

What You’ve Accomplished

  •  3-5 years of experience in financial or fundraising operations is preferred, but not required.  We are most interested in someone who is organized, driven, energy and mission focused.  The most important experience we are looking for is the ability to organize people and projects and the ability to inspire commitment and action. 
  • Bachelors degree required

What You’ll Bring to the Job

  • Inspires

    • Energy, enthusiasm, a can-do attitude
    • Ability to passionately represent BU Hillel’s mission


    • Can work independently and also collaboratively
    • Thorough, accurate, comfortable with numbers and basic finance and accounting concepts
    • Can keep track of multiple work streams


    • Effective at selling
    • Successful track record of project management and managing many tasks

What You’ll Receive

  • Mentoring and career coaching to help you during and after your position
  • A network of terrific colleagues from across the Hillel movement.
  • A comprehensive benefits package, including health insurance, Tax Deferred Retirement Plan, Life, AD&D and Long Term Disability insurances, Flexible Spending Plan, generous vacation/sick time, and parental leave.
  • The salary range for this role is $70,000-$80,000

About Boston University Hillel

Boston University Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Salary70000.00 - 80000.00 Annual
Full Time
Accounting & Finance | Fundraising/Grants/Giving
Organization Type
Retirement Plans | FSA | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days
Job Location

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