Operations and Education Coordinator

Operations and Education Coordinator

Temple Beth-El in Northbrook, IL seeks an experienced and personable administrative support team member. Main duties involve using our Temple’s customer service database to create forms and registration links, organizing tasks for programming, assisting the school and office in programs, and forming relationships with Temple members for that welcome office presence.

The ideal candidate would be experienced in all social media platforms and have the knowledge to engage the community at large. 

What will you be Doing?

Administrative and Customer Service

• Provide excellent administrative and customer service support to a vibrant Temple office and Religious/ Hebrew school.
• Communicate effectively with school families, ensuring they are aware of school happenings.
• Assist with yearly school enrollment in Shul Cloud database. 
• Cultivate and build relationships with members, responding to their inquiries and proactively engaging them by serving as point person for ongoing opportunities to learn, grow, and volunteer.
• Ensure that potential and new members are connected to appropriate staff and clergy and develop activities that promote and grow relationships between members.
• Supports Executive director in all areas of operations, including office needs.
• Scheduling and supporting board and committee needs includes scheduling meetings, sending agendas, providing materials, etc.
• Supports Administrative needs of the auxiliary groups such as Sisterhood and Men’s Club.

 Administrative

• Provide phone and email support to members by responding to inquiries about ways to get involved and engagement pathways.
• Assist the Executive Director with daily administrative tasks 
• Manages monthly streaming schedules
• Handles distribution of streaming links
• Supports Development tasks such as follow-up and stewardship.
• Manages correspondence for school and ED office.
• Manages volunteer tasks and outreach.
• Collect and keep Certificates of insurance current for all vendors.

What we hope you bring to the table.

• Experience in non-profit or membership organization preferred
• Superior spoken and written communication skills; ability to inspire others
• Active listening skills to develop relationships and engage members
• Outstanding interpersonal skills: ability to interact effectively with congregants, clergy and staff with tact, patience, discretion, and a willingness to be of service
• Expert computer skills: advanced proficiency with the Microsoft Office suite and Google docs; ability to learn and use database systems (experience in Shul Cloud a plus)
• Experience in various social media platforms, i.e. Facebook, Google, Instagram, etc. 
• Demonstrated ability to work well within a team setting and assist in building and maintaining a positive team environment
• Self-starter with a high standard of excellence; ability to multitask, prioritize and work efficiently, think creatively, and solve problems; demonstrate initiative and good judgment while working in a lively office environment
• Familiarity with Jewish rituals and traditions is a plus, along with an understanding of and commitment to the mission of Temple Beth-El
• Can-do attitude and willingness to go above and beyond!

What you should expect

• Reports to the Executive Director while taking direction from the Director of Congregational Learning and works closely with the professional team and Lay leaders.
• The position is Full-time with flexible hours. You Must be available on Sunday morning and Tuesday evening hours, with other nights and weekends as needed.