Senior Administrative Assistant

Support Impact Through Organization, Communication, and Coordination

The Jewish Federation of South Palm Beach County is seeking a resourceful and detail-oriented Senior Administrative Assistant to support the Chief Development Officer (CDO) and key members of the Development team. This vital role provides both executive-level administrative support and departmental coordination to ensure that fundraising efforts, donor stewardship, and campaign logistics run smoothly and efficiently.

The ideal candidate is highly organized, proactive, and thrives in a fast-paced, mission-driven environment. They are comfortable managing multiple priorities and take pride in supporting a team focused on building community and driving philanthropic impact.

Key Responsibilities

Executive & Development Team Support

• Provide high-level administrative support to the CDO and Development staff, including managing calendars, scheduling meetings, and coordinating logistics.
• Draft, format, and proofread correspondence, donor communications, agendas, and presentations.
• Assist with donor stewardship activities and follow-up tasks.
• Coordinate with lay leaders, internal departments, and external partners to support development efforts.
• Prepare and reconcile expense reports in a timely and accurate manner.

Operations, Office Management & Procurement

• Manage supply orders (Amazon, Office Depot) for Campaign team needs, maintaining stock of general office and event-specific materials.
• Monitor and organize the supply closet, ensuring standard materials are available and neatly stored.
• Oversee campaign collateral inventory and support the distribution of printed materials.
• Submit e-work orders for facilities-related needs (e.g., janitorial, HVAC) on the Campaign floor.

Project & Meeting Coordination

• Support logistics for Campaign-related events and meetings, including space reservations, catering orders, material preparation, and setup.
• Attend internal meetings, take accurate notes, and track follow-up tasks to ensure deadlines are met.
• Help coordinate special projects and streamline department-wide processes to improve efficiency.

What You Bring

• Associate’s or Bachelor’s degree preferred.
• 2–4 years of administrative experience, ideally in a nonprofit or fundraising setting.
• Excellent organization and time management skills with a strong attention to detail.
• Clear and professional communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with donor CRM systems (e.g., Salesforce, Raiser’s Edge) is a plus.
• Familiarity with procurement platforms and online ordering systems.
• Ability to maintain confidentiality and demonstrate sound judgment.
• A collaborative, team-oriented mindset and strong sense of accountability.
• Comfort working in or openness to Jewish communal environments.

Why Join Us?

At the Jewish Federation of South Palm Beach County, we believe that effective systems and strong support help fuel meaningful impact. When you join our Development team, you’ll benefit from:

• Competitive salary
• Comprehensive benefits (medical, dental, vision)
• 401(k) with employer match
• Generous paid time off, including Jewish holidays
• A collaborative, mission-driven workplace culture
• Professional development and career growth opportunities
• The chance to contribute to meaningful, community-focused work

If you’re energized by supporting a team that drives positive change and community connection, we’d love to hear from you.

The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered without regard to race, religion, gender, sexual orientation, national origin, veteran, or disability status.