WSD Program Associate

Westchester Day School | Mamaroneck, NY, United States

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Posted Date 2/23/2023

Westchester Summer Day located on the Long Island Sound in Mamaroneck, NY on a 26- acre campus.

Our 500 campers come from all over Westchester County, NYC, and beyond to spend their summer at our program. We are a service-driven day camp program for the Jewish community, providing superior staff leader to child ratio, flexible scheduling, a daily hot lunch, and a wide variety of summer activities including swimming, boating, challenge course featuring a climbing wall and full ropes course, nature programs, arts & crafts, music, sports and lots more.

Responsibilities include:

  • General Office Support and Communication:
    • Organizing the summer office, daily sorting, and distribution of mail to families and staff, coordinating incoming deliveries, and sending out mailings
    • Making positive impressions as the first person whom parents and donors see and speak with when they come to Westchester Summer Day
    • Develop marketing and communication strategies and plans that advance WSD and drive increased engagement with prospective and current families.
    • Give prompt responsiveness to inquiries and requests from all parties
    • Customer service:
      • servicing camper families and prospective customers including daily communication (phone and email)
      • provide Westchester Summer Day information to families and respond via email and phone to inquiries
  • Represents Westchester Summer Day at events (Open Houses and Community Fairs)
    Assist sales, marketing, personnel, and other areas of program
  • Summer Scheduling
  • Communications and Social Media
  • Obtain permits and certificates of insurance for all trips, rental,  traveland vendors
  • Prepare all essential documents in advance of Board of Health and ACA accreditation
    • Summer Transportation:
      • Address parent concerns and questions
      • Appoint bus counselors
  • Summer Responsibilities:
    • Managing lost and found
    • Keep records on summer staff absences for payroll and bonuses


  • 3+ years of relevant work experience
  • Should possess high energy, attention to detail, and the ability to organize effectively, self-driven and motivated, quick learner
  • Superior customer service and telephone etiquette
  • Must be extremely dependable and be able to work quickly and accurately
  • Ability to prioritize and multi-task projects to meet deadlines and manage activities of a busy office
  • Understanding social media and its ability to be used as a recruitment tool
  • Working knowledge of Campminder, Canva, Google and Microsoft Suites
  • Keen attention to detail

Westchester Summer Day has a small year-round summer staff. This position requires flexibility, a willingness to learn new skills and take on responsibilities outside the Registrar's published job description when needed.

Salary45,000.00 - 48,000.00 Annual
Full Time
Job Location
Views 151

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