Planning Assistant/Planning Coordinator, Jewish Life (Hybrid Office Model)

UJA Federation of New York | New York, NY, United States

Posted Date 6/10/2022

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Visit our career site to learn more:

Position Summary:

The Jewish Life Department is responsible for UJA-Federation of New York’s strategic planning and allocations in Jewish education, identity and community development. With a diverse portfolio of initiatives and partnerships, the department seeks to inspire Jewish life in New York, Israel and around the globe. The Jewish Life Department represents the commitment of more than 100 volunteer leaders working alongside a team of dedicated professionals.

The Planning Assistant/Planning Coordinator will have the primary responsibility of supporting the administrative needs of the Jewish Life Department and its 7 committees and cabinet. This includes managing all administrative tasks associated with committee and cabinet meetings (gathering materials, making room reservations, sending out reminder notices, tracking attendance, notetaking, etc.), as well as other department events including department gatherings and community convenings. The Planning Assistant/Planning Coordinator provides direct administrative support to the team’s two Planning Directors, Planning manager and planners, as needed.  Additionally, the Planning Coordinator provides staff oversight to one or more committees and/or initiatives.

Planning Assistant Major Responsibilities:

  • Manage the Jewish Life department calendar, including coordinating committee meetings and other department events, ordering catering and AV as needed and preparing materials.
  • Provide assistance with logistics for departmental conferences, events, symposiums, etc.
  • Track attendance throughout the year for committee, cabinet, and department meetings
  • Manage information systems including membership lists, files, and our internal fundraising system
  • Order and track supplies for staff and process invoices and check requests through our internal purchasing system
  • Be present and take minutes at cabinet meetings and other department meetings, as needed
  • Communicate with lay leadership; personalized notes for RSVPs, thank-yous, and life-cycle notes, etc.
  • Special projects, including direct support to the Planning Directors, as needed.
  • Participate in weekly Jewish Life staff meetings and Jewish Life staff retreats
  • Participate in Jewish Life Cabinet and Department meetings
  • Participate in Jewish Life strategic or other planning, as appropriate
  • Participate in UJA building-wide programs and cross-divisional explorations

 Planning Coordinator Major Responsibilities:

  • In addition to the responsibilities listed above, the Planning Coordinator co-staffs a strategic allocations committee with a specific content area.  specifically the Jewish Life in the Neighborhood committee.  This responsibility includes working closely with lay leadership, designing and managing planning processes, managing RFA and/or special initiative processes, evaluations, research and ongoing lay educational process.
  • Oversight of a select group of grants related to assigned content area
  • Participate in short time cross-committee and cross-department strategic initiatives in both a planning and support capacity.  Currently these include the CUNY Hillel Hubs team, the Scholarship committee and the Relationship Manager process.

 Qualifications and Competencies:

  • Bachelor's degree and some prior work experience preferred
  • Computer proficiency in MS Word, Outlook, Excel and Power Point
  • Superior attention to detail and ability to juggle multiple tasks
  • Strong problem-solving skills and the ability to shift priorities when needed in a fast-paced environment
  • Excellent organizational, administrative, written and verbal communication skills
  • Flexibility, positive attitude, and sense of humor
  • Openness to constructive feedback and commitment to self-improvement
  • Excels at building relationships
  • Ability to work both independently and as part of a team
  • Ability to learn new technology systems
  • Highly organized, efficient, and able to create and maintain systems that facilitate departmental management
  • Flexibility to work at events and programs when required, which may be outside of normal business hours

How to Apply:

Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at

Great Perks. Because We Appreciate Great Employees.

Time Off

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us. 

Planning for Retirement

UJA employees can enroll in a pension plan and tax deferred annuity. 

Career Development

Classes, workshops, and compelling speakers will keep you at the top of your game. 


We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!) 

Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it. 

Also, a lot of the times, we’re wearing jeans.

Full Time
Administrative Support | Annual Campaign | Assistant | Associate | Campus Engagement | Community Organizing | Community Outreach | Community Planning | Engagement | Fellowship | Fundraising/Grants/Giving | Human Services | Philanthropy | Programming
Organization Type
Retirement Plans | Dental | FSA | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days
Job Location

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