Development Assistant, Philanthropic Leadership Group

UJA Federation of New York | New York, NY, United States

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Posted Date 5/09/2023

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.


Position Summary:

The Development Assistant in the Philanthropic Leadership Group (PLG) department provides essential administrative support and analytical research skills to the Stewardship and Philanthropic Services (SPS) arm of the department as well as a Major Gift Officer. They will support four professionals on the PLG team.


The PLG department serves as the strategic engager of major donors to UJA’s annual campaign. The work of our team is varied and includes myriad programs and events throughout the year to engage and steward UJA’s major donors; much of this engagement is through the major giving societies at the $25K+ gift level. Another core focus of the SPS work involves creating and managing site visits and volunteerism in collaboration with our fundraising colleagues throughout the organization. In addition, ongoing meetings, donor interactions, and collaborative projects are a central part of our work.


Major Responsibilities: 

  • Learn to navigate and maintain a sophisticated donor database.
  • Rapidly become adept at using the database to generate gift reports.
  • Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
  • Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift-related paperwork.
  • Staff both in person and virtual fundraising and volunteering events and site visits, which may require time before and after business hours.
  • Maintain volunteer website and inbox, responding to donor requests in a timely manner.
  • Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
  • Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
  • Prepare for internal and external meetings, as well as donor meetings and site visits, including logistics, typing and duplication of materials.
  • Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
  • Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
  • General administrative duties, such as routing mail, filing, photocopying, and faxing.


 Qualifications and Competencies: 

  • Bachelor’s degree and related administrative experience
  • Comfortable using technology and learning new databases
  • Be able to work on projects independently while also working as part of a team
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
  • Positive work ethic, with strong interpersonal and communication skills
  • Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment


Salary Information:

The salary for this role is $45,000; commensurate with experience and qualifications listed above.


Great Perks. Because We Appreciate Great Employees.

Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.


Health Care:

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.


Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.


Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.



We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)


Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.


Also, a lot of the times, we’re wearing jeans.


Salary45,000.00 - 45,000.00 Annual
Full Time
Administrative Support
Organization Type
Retirement Plans | FSA | Housing Benefit | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit
Job Location
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