Breman Education Center Administrative Assistant

Breman Education Center Administrative Assistant

Average of 35 office hours per week

School Year Hours (August-April):                                    Summer Hours:

Monday – Wednesday 9:00am-5:00pm                                 Monday-Thursday 9:00am-5:00pm

Friday  9:00am-5:00pm                                                         

Sundays 8:30am-1:30pm (26 Sundays)                                                       

This position is responsible for administrative support and will serve as the registrar to The Temple Breman Education Center (BEC) and all of its related programs. Experience working in a nonprofit community-based organization and/or educational institution is preferred. 

This position should have sufficient preparedness in the following areas:

• Must be a welcoming presence to all who connect with BEC and The Temple, with well-developed interpersonal and communication skills
• Must have ability to relate joyfully and sensitively to families
• Knowledge of business and educational office machines
• Proficient use of Microsoft Office Suite, Google Workspace, and experience in database management
• Experience in basic design applications, such as Canva
• Strong planning and organizational skills
• Ability to manage and juggle multiple projects in an office environment
• Ability to work independently or with little supervision and able to think proactively and plan ahead
• Responsibilities involve exposure to sensitive information and require maturity, tact, diplomacy, discretion, confidentiality, and judgment

Major responsibilities of this position include, but are not limited to:

• Executing regular office administrative functions, including a phone rotation with other staff members
• Inventorying and ordering supplies, account coding, and managing
• Designing and preparing the weekly BEC email
• Weekly ordering and securing supplies for weekly programming
• Communicating the weekly setup to the maintenance staff
• Assisting with monthly payroll
• Managing faculty records and attendance
• Managing short-term projects from start to finish
• Registration and database management
• Calendaring (with the BEC team)
• Securing substitute teachers
• Partnering with the BEC staff in daily operations and oversight of the Breman Education Center
• Working with the BEC staff in the upkeep and delivery of classroom materials and supplies
• Administrative assistance to parents, faculty, and the educational team, including mailings, filing, report card management, and creating faculty binders
• Administering and overseeing confirmation weekend planning and details