Administrative Assistant

Reconstructing Judaism | Wyncote, PA, United States

Posted Date 7/28/2022

Reconstructing Judaism is hiring for multiple administrative assistants! Most roles have an opportunity for at least some hybrid/remote work in conjunction with in-office responsibilities. Our openings range from part time to full time (anywhere from 16-40 hours per week). Please note that at a set schedule of 30 hours or more per week, you become eligible for our generous benefits package. Candidates working less than 30 hours per week are not benefit eligible. See below for more details.

**Candidates MUST include an original cover letter for consideration describing your experience and interest. The letter should include your maximum hours availability per week during the hours of 9 AM to 5 PM so that we know which position is appropriate for your application.**To learn more about our available positions, please visit our website at

Our assistants provide exceptional, seasoned and reliable administrative support to the office with tact and professionalism. Though specific duties vary between positions, our general responsibilities include:

  • Maintaining, adjusting and editing calendars of extensive meetings and events accurately and with careful attention to detail.
  • Initiating, receiving, directing and responding to requests by email and phone.
  • Initiating and managing logistics, communication, catering, technology, and materials for meetings, events, seminars, committees, and in-services.
  • Initiating and managing arrangements for conference calls and webinars and overseeing their successful execution.
  • Attending meetings while composing meeting minutes and administering projection.
  • Support of faculty, adjunct teaching staff, students and academic administrators and other internal staff as needed.
  • Drafting and distributing communication.
  • Guest reception.
  • Information management: letter creation, proofreading, mail merges, document updates and filing.
  • Processing expense reimbursement and credit card reconciliation.
  • Problem solving and troubleshooting myriad issues.

We know that many people – particularly those from historically marginalized groups – don’t apply for jobs unless they meet all listed qualifications. As an organization committed to diversity, if many (even if not all) of the following describe you, we still want to hear from you.


  • Strong interpersonal skills.
  • Ability to communicate clearly and professionally.
  • Ability to interact appropriately with faculty, students, stakeholders, volunteers, donors and staff.
  • Ability to proficiently use the following without training: MS Office Suite (Mail Merge, Outlook, Word, Excel).
  • Ability to meet deadlines, self-motivate and track tasks.
  • Ability to think critically and to troubleshoot and resolve problems.
  • Organized and attentive to details.
  • Ability to project warmth, interest and competence in all interactions.
  • Ability to retain information, master new skills quickly, and self-train.


  • Administrative Assistant/Customer Service experience demonstrating aptitude for the responsibilities of the position (certain positions will require experience supporting a VP or C-Level executive)
  • Experience managing multiple, concurrent projects.
  • Extensive Microsoft Outlook (both calendar and email), Word, and Excel experience required (candidates will be required to pass skills assessments for MS Office).
  • Experience scheduling and executing meetings via virtual platforms such as Zoom & Doodle.
  • Experience editing and proofreading.
  • Event experience helpful.


$19-23 per hour, depending on position and commensurate with experience.


At a minimum of 30 hours worked per week, benefits include health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.

To Apply:

Please send cover letter and resume to [email protected] Submissions without a cover letter cannot be considered. No phone calls please.

Diversity is a core value of our organization. Reconstructing Judaism is an equal opportunity employer and does not discriminate on the basis of any legally protected classes. All are welcome to apply.

About Us:

Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.

Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.

COVID-19 considerations:
We are a 100% vaccinated community (initial series plus one booster), so candidates wishing consideration should keep this in mind. During times of high transmission, masking may be required in shared spaces on campus.

Salary19.00 - 23.00 Hour
Full Time | Part Time, Contract, & Seasonal
Administrative Support | Assistant | Executive Assistant
Organization Type
Education & Schools | Other | University
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Vision
Job Location

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