Events Coordinator

The TOS Events Coordinator is a resourceful and experienced self-starter who will serve as the point-person and concierge for TOS program operations and logistics. Key responsibilities will include event management, office administration, program oversight and facility management  This position reports to the TOS Executive Director and works closely with the clergy, senior staff and synagogue administration.   In this dynamic, fast paced, team-oriented work environment, we are looking for a dedicated, hard-working and flexible candidate with a positive demeanor, cordial can-do attitude, and mature sense of professionalism. 

This position is typically 30 hours a week and includes regular evening and weekend responsibilities. 

Duties and Responsibilities                                                                                                                   

Responsibilities include, but are not limited to:

•  Assist Temple members in planning and executing life-cycle events including but not limited to baby namings, B’nei Mitzvahs, weddings and funerals.
• As an integral part of the on-site staff team, serve as onsite contact for events, contacts and vendors to ensure the completion of a successful event
• Serve as in-house concierge, working with staff and members to plan and execute, and evaluate Temple Ohabei Shalom sponsored events including holiday events, fundraisers, meetings, and community events.
  • Include catering, setups, volunteer and staff coordination
  • Handle event registration, committee support, event materials etc.
• Work with outside renters and event planners on contracts, pricing, setups of equipment and furniture, deliveries, and all matters associated with planning their events.
• Coordinate contracts, event staffing, food and beverage purchase, and communications with outside vendors and renters.
• Manage space rentals, serving as main point of contact, marketing, evaluating, tracking use and managing vendor relationships 

 Youth Team

• Coordinate childcare activities (snack, staff, supplies, etc.) for the High Holy Days & Shabbat (Friday and Saturday)
• Work with ARS Staff to plan and implement four to six experiential education programs for all youth group cohorts, attend shul-ins and other special events (Purim, Passover etc).

Qualifications & Core Competencies                                                                                                 

• Bachelor’s degree 
• Excellent oral and written communication skills for print and social media
• Warm and personable with strong customer service skills

• High emotional intelligence, loves networking and connecting people, strong customer service skills i.e. dealing effectively with diverse personality types
• Detail-oriented, highly organized and capable of managing multiple projects and tasks at one time; comfort taking initiative

• Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description 
• Familiarity with Jewish holidays and customs and synagogue life is a plus 
• Experience working with a web content management system (CMS), specifically ShulCloud, and metrics reporting tools such as Google Analytics, Google Adwords, Facebook ads/sponsorships 

• Proficient in all basic software platforms Microsoft (Word, Excel) and Google Suite (Gmail, Google Calendar, Drive, Forms) communication platforms (outlook, zoom…)