Classrooms Without Borders (CWB) seeks a detail oriented, motivated, dynamic, creative, and passionate individual for the role of Seminars Manager. This is a part-time position with the expectation to become full-time by June 2022. The Seminars Manager will be responsible for all Seminar related planning and coordination for CWB Travel Study Seminars, including but not limited to, administrative tasks, outreach and engagement, vendor relations, marketing, and communications. This position reports to the Executive Director and will work in conjunction with the Educational Programs and Outreach Manager as well as Operations Manager.
Classroom Without Borders opens minds and hearts through learning experiences that transform education and empower educators and students. CWB, through the study of complex issues of the modern world, help students and teachers examine the roots of antisemitism, racism, contemporary manifestations of hatred and extremism and the movements for social justice and human rights; combatting bigotry, injustice, and discrimination by educating individuals to promote universal human values of tolerance, altruism, courage, respect, and love for humanity.
The fundamental belief of CWB is that experiential learning with an open and honest dialogue among teachers and students stimulate an excitement for learning and a desire for each person to work towards creating a more just world. As we approach our work, we listen to the needs of local communities and adapt to the needs of the moment.
CWB is program of the Jewish Federation of Greater Pittsburgh, the central fundraising and community planning organization for the Pittsburgh Jewish community. Providing funding to local and overseas partner agencies, as well as independent programs that provide education, health, and human welfare services.
ESSENTIAL JOB FUNCTIONS
- Develop processes and procedures to efficiently manage seminars.
- Coordinate pre- and post-seminar educational sessions
- Oversee pre- and post-seminar surveys and evaluations.
- Provide administrative supports to the Executive Director in realizing the educational vision for the Travel Study Seminar through negotiations with land operators, museums, and local scholars.
- Create itineraries, program budgets, and anticipated program fees for each seminar.
- Manages the booking of trips to destinations worldwide which may include coordinating with land operators, travel agencies, and local travel agents and tour guides.
- Facilitate coordination, scheduling, communications, and administrative tasks associated with Travel Study Seminars. Examples include hotel reservations, catering orders, participant lists, etc.
- Works with key staff to develop Seminar curriculum and resource guides.
- Assists with seminar reporting as needed for grant requests.
QUALIFICATIONS: KNOWLEDGE, SKILLS and ABILITIES
The ideal candidate will have demonstrated skills, knowledge, and experience in the following areas:
- Excellent relationship building and interpersonal skills.
- Strong critical thinking skills.
- Must be detail oriented with exceptional organizational skills.
- The ability to work independently and as part of team.
- Must be able to manage multiple projects with competing deadlines.
- Ability to manage various projects and work in a fast-paced deadline driven environment.
- Familiarity with the requirements of group international travel.
EDUCATION, TRAINING OR EXPERIENCE
- Minimum 2 years prior administrative experience in an educational environment is preferred.
- Bachelor’s degree preferred.
- Competent in Microsoft Office Suite as well as Google Workspace.
- Proficiency with email marketing platforms such as Mailchimp preferred.
- Experience with Salesforce is a plus but not required.
- Knowledge of Hebrew preferred.
- State, FBI and PA Child protection clearances will be required as a condition of employment.
- Must hold a current Pennsylvania driver’s license and maintain throughout employment.
PHYSICAL DEMANDS/ WORKING CONDITIONS
The nature of work requires an ability to operate standard business office equipment. This role will have prolonged periods of sitting at a desk working on a computer. Also requires the ability to communicate and exchange information, collect, and prepare work documents. Due to the nature of this role a high level of confidentiality is required.
Work is performed in a general office environment, currently employees are working remotely due to COVID-19. The position requires availability for additional hours at various times throughout the year. Requires regular participation and attendance at sponsored events and meetings that may include evenings and weekends. Occasional seminar travel will be required. This position does not require heavy lifting over 15 pounds or standing for extended periods.
This job announcement is not designed to cover all responsibilities, duties or activities that are required of the employee. Duties, responsibilities, and activities are subject to change. New duties may be assigned at any time with or without notice in accordance with the needs of Classrooms Without Borders. Inclusion of people of all abilities is a core value of Classrooms Without Borders. For accommodations for disabilities in the application or interviewing process, please contact the office of Human Resources at The Jewish Federation of Greater Pittsburgh at [email protected].
This role is an independent contractor at 20 hours per week. The hiring range is $20-$35 an hour to commensurate with education and experience.
Qualified individuals may apply by sending cover letter and resume to [email protected], or Classrooms Without Borders, 4905 Fifth Ave #ALC3, Pittsburgh, PA 15213.