Administrative Assistant

Who We Are

For over fifty years, SBH Community Network has been a pillar of compassion, charity, and volunteerism within the Sephardic Jewish community. Since our founding in 1974, we have remained steadfast in our mission to care for those in need with dignity, respect, and unwavering commitment. From emergency assistance to long-term support, our expansive programs touch the lives of countless individuals and families, guided by the values of selflessness, compassion, and communal responsibility. Whether giving or receiving help, every community member plays a role in building this extraordinary legacy of loving kindness.

Position Summary

The NJ Branch Administrative Assistant will report to the Operations Manager to provide essential support in reception, office operations, and other administrative tasks as required.  This role involves managing front desk duties, assisting with office organization, and contributing to the smooth day-to-day operations of the branch.

Duties and Responsibilities

• Greet visitors and manage reception area, including directing packages to appropriate staff and overseeing all division distributions.
• Answer, screen, and transfer incoming calls to appropriate staff, manage voicemail inbox and return messages promptly.
• Coordinate and schedule appointments for food pantry clients.
• Receive and fulfill food pantry box requests, ensuring clients receive appropriate items and services.
• Maintain up-to-date knowledge and training in health and safety standards relevant to food pantry.
• Provide coverage for food pantry operations as required.
• Support, oversee, and assist food pantry volunteers and program activities.
• Sort, file, scan, and copy mail, invoices, receipts, and other documents as requested.
• Monitor inventory and order office supplies; research and recommend new suppliers, vendors, and service contracts.
• Collaborate with the operations manager to prepare accounts payable and receivable documentation.
• Process and log donor payments.
• Perform other administrative duties and support the operations manager as needed.

Skills and Education Required

• High School Diploma.
• Proven experience as an administrative assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and Google Workspace (Docs, Sheets, Drive, etc.).
• Strong organizational skills with the ability to work effectively in a fast-paced environment.
• Excellent time management skills with the ability to prioritize tasks and manage multiple responsibilities.
• Working knowledge of standard office equipment, such as printers, copiers, and fax machines.
• Attention to detail and effective problem-solving
• Excellent written and verbal communication skills.
• Ability to work independently while also being a collaborative and dependable team player.
• Interest in and commitment to working within a social services agency focused on serving and supporting the community.

Special Requirements

• Ability to lift up to 15 pounds as needed.
• Familiarity with the Orthodox Jewish population.
• Awareness of kosher dietary laws and restrictions.