Synagogue Office Manager

Synagogue Office Manager

$25 - $30 an hour, part time

Company: Beit Haverim

Company Location: Lake Oswego, OR

Work Location: Work from home

Work Hours: ~ 15 hours a week, Monday through Friday, flexible hours, occasional weekend work as needed, opportunity for additional hours as needed

Summary:

Beit Haverim, “House of Friends,” is an open, inviting, and spiritually alive Jewish community, located just outside of Portland, Oregon, in Lake Oswego. We welcome everyone to our Reform congregation… Jews by birth, Jews by choice, and Jews at heart. Families and individuals experience the sense of Jewish belonging that comes from shared worship, religious instruction, Tikkun Olam, and community events.

Beit Haverim is seeking a highly organized and detail-oriented individual to serve as our Synagogue Office Manager. The ideal candidate will have experience in a religious or non-profit setting and be proficient in administrative tasks, scheduling, and communication.

Responsibilities:

• Manage the day-to-day operations of the synagogue
• Provide administrative support to the rabbi, cantor, teachers, and board of trustees
• Schedule and coordinate events, meetings, and programs
• Process payroll and invoices, assist with financial reports and budgeting, as needed
• Manage the synagogue calendar and event reservations
• Create weekly bulletins, monthly newsletter and other temple communications
• Prepare reports for weekly services and as needed
• Maintain updated website schedule
• Manage incoming and outgoing mail (requires weekly trip to post office, temple and bank)
• Coordinate with vendors, contractors, and shared facility users, including security company and church office
• Maintain office, temple, and classroom supplies
• Manage the synagogue opening/closing and tech booth during Friday evening service once a month, setting up the Zoom feed, microphones, and speaker system
• Be available on occasion to attend Board meetings, committee meetings, and scheduled programs outside of traditional work hours, onsite and/or remote
• Respond to inquiries and provide information to members and visitors
• Represent the temple in a professional and approachable manner, creating a warm and welcoming environment

Qualifications:

• Bachelor's degree
• 2+ years of experience in an office management or administrative role
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite and Google Workspace Suite
• Experience using ShulCloud and Canva a plus
• Experience in a religious or non-profit setting a plus

Benefits:

• Competitive salary 
• Opportunity to work in a dynamic and rewarding environment
• Chance to make a positive impact on the Jewish community

How to Apply:

Interested candidates should submit their resume and cover letter to [email protected]