Administrative Assistant

Administrative Assistant

Duties & Responsibilities 

Duties will include but not be limited to: 

• Being the primary source of contact for:
  • All congregants and visitors when they enter the building, this includes monitoring the security cameras
  • All incoming calls
• Provide administrative support to Rabbis, Executive Director, and lay leaders (including generating weekly Yahrzeit information)
• Assist bookkeeper with accounts payable, dues adjustments, aging reports, entering payments, and other duties as needed
• Assist Communications Administrator with social media postings, contacting advertisers to renew ads, and other duties as needed
• Assist Office Manager with proofreading, database management, and other duties as needed
• Create, maintain, and monitor all high holiday flyers and mailings (including requests for seats and parking)
• Maintain and update message board in lobby
• Manage donation plaques and spreadsheets; record and acknowledge all other donations
• Maintain and update prospective members spreadsheets and name badges for existing members
• Arrange gift bags for 7^th grade students as needed
• Run reports and congregational information in synagogue database 

Candidate will possess:

Strong inter-personal skills and outgoing personality

Willingness to learn database and other software programs as needed

Attention to detail 

Helpful but not required:

Knowledge of Jewish practices

M/S Office products, Sage, and ShulCloud

Database management