Administrative Assistant to the Clergy Team

Summary: The Administrative Assistant to the Clergy is an integral member of Congregation Beth Ahabah’s office team, assisting clergy in maintaining and building relationships with members of the congregation and wider community. The responsibilities of this position include assisting the clergy team, greeting members of the congregation and welcoming them to the building and offices, processing incoming mail and phone calls, and interfacing with membership database. The hours of this position are M-F 9am-5pm, excluding certain American and Jewish holiday dates. 

Congregation Beth Ahabah is large, vibrant Reform synagogue, located in downtown Richmond serving over 600 families with a dynamic programming schedule and religious school   https://www.bethahabah.org/  . A 230-year-old congregation, Beth Ahabah’s welcoming, inclusive campus is in one of the country’s hippest, most historic, artsiest, affordable, and fast-growing cities. Rabbi Scott Nagel and Cantor Sarah Beck-Berman celebrate Judaism with meaningful, engaging, creative and original services and programming, fulfilling the congregation’s mission of inspiring Jewish lives and building sacred community.  

Overview of Main Responsibilities: 

Assisting the Clergy Team 

• Manage clergy calendars 
• Assist clergy with congregational correspondence and scheduling 
• Assist clergy in coordinating with families for life cycle events, counseling, meeting potential new members, etc. 
• Track, process, and file life cycle information, including funerals, baby namings, conversions, etc. 

Receptionist/Front Office  

• Greet members of the congregation and welcome them to the building and offices 
• Coordinate access to the facility for vendors and others 
• Answer and direct incoming phone calls 
• Check and respond daily to congregational voicemail 
• Check and respond daily to congregational emails 

Clerical Work 

• Sort, open, and log incoming mail (includes daily financial mail log for check and cash donations) 
• Direct outgoing mail and correspondence  
• Organize and inventory office supplies 
• Photocopying, scanning, and compiling  
• Other organizing and filing as needed 

Qualifications:  

• Candidates should have excellent communication and interpersonal skills, be a team player, be flexible, detail-oriented, organized, and methodical.  
• Must maintain strict confidentiality. 
• Ability to effectively manage multiple tasks and prioritize demands. 
• Familiarity with Microsoft Office Suite and Google Workspace is required.  
• Familiarity with Shulcloud is not required but a plus.  

Physical Demands: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions. 
• Lifting and carrying up to 20 lbs. 
• Typing, writing, reading, hearing and speaking 
• Use hands and fingers to operate office equipment 

• Frequent sitting 
• Standing, walking, kneeling 

Contract Type: Full-time, salaried with benefits.  

Salary Range: $40,000 to $50,000 annually, based upon education and experience. 

Resume: required 

Start Date: May 2024  

Cover letter, resume and two references should be sent to:  

Heather Dinkin 

Director of Congregational Operations 

[email protected]