Support Executive Leadership at the Highest Level
The Jewish Federation of South Palm Beach County is seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide critical support to the CEO and Executive Vice President (EVP).
This position plays a central role in ensuring the smooth and efficient operation of the Executive Office by managing schedules, coordinating communications, supporting governance functions, and helping drive strategic initiatives forward. It’s ideal for someone who thrives in a fast-paced environment, exercises discretion, and is committed to the mission of Jewish communal service.
Role and Impact
As the Executive Assistant, you will be the operational engine behind our leadership team, ensuring that the CEO and EVP can focus on high-impact priorities while you manage logistics, correspondence, and administrative processes. You’ll support Board of Directors activities, liaise with key stakeholders, and maintain effective workflows that help our organization run smoothly. This role requires strong judgment, discretion, and a commitment to excellence.
Key Responsibilities
Executive Office Support & Scheduling
- Manage complex calendars for the CEO and EVP; schedule appointments and prioritize time effectively
- Coordinate logistics for internal and external meetings including room reservations, catering, AV, and RSVPs
- Serve as liaison for all internal and external communication on behalf of the Executive Office
- Submit purchase orders and reconcile monthly credit card expenses for CEO and CPO
Governance & Board Support
- Prepare materials for Board of Directors meetings and coordinate with board leadership
- Support the governance process, including meeting planning, bylaw compliance, and board communication
- Staff the Nominating Committee and help manage the annual nominating process
- Oversee onboarding and orientation for new board members
Administrative & Cross-Department Collaboration
- Maintain up-to-date records and contact lists for board members and key constituents
- Process IT and Marketing requests related to the Executive Office
- Coordinate special events and high-level meetings including the Annual Meeting and leadership gatherings
- Prepare and manage the annual Leadership Resource Manual
Grants & Proposal Support
- Assist in writing and researching grant proposals
- Track grant deadlines and reporting requirements
- Collaborate with Finance to ensure timely and accurate submission of required materials
Thrive Here If You Have:
- A bachelor’s degree
- Minimum 5 years of experience in executive-level administrative support, preferably within a Federation or Jewish communal organization
- Excellent communication, organization, and time-management skills
- High level of discretion, professionalism, and judgment
- Proficiency in Microsoft Office and CRM/database systems
- A strong understanding of Jewish traditions, values, and culture
Why You Should Work Here
We believe meaningful work starts with a supportive and mission-aligned environment. As part of our team, you’ll benefit from:
- Competitive salary
- Comprehensive benefits including medical, dental, and vision
- 401(k) with employer match
- Generous paid time off, including Jewish holidays
- A collaborative workplace driven by purpose and respect
- Opportunities for professional growth and development
- The chance to make a lasting impact on our community and beyond
This is a trusted and high-impact role for someone who wants to empower leadership and play a vital role in the success of a values-driven organization.
The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.