Title: Director of Operations
Job Hours: Full-Time, Non-Traditional Schedule
- Monday-Thursday 9-5, Friday 9-3 and will include weekend and evening services, events, and meetings – could be in person or on call depending on event
- Ensure building coverage as needed
About Us: Temple Beth Tikvah was founded in 1987 and is a synagogue community that meets the needs of a wide range of Jewish souls. We strive to be an Open Tent, meeting all wherever they are along their Jewish journey. We celebrate both tradition and modernity, elevating sacred moments with joy, deep intention, and holy reverence.
We are a community of 300+ congregant households, whose members are from all walks of life and every stage of life. We welcome all who are interested in an open, warm, inclusive Reform Jewish community to join us.
Temple Beth Tikvah is a member of the Union for Reform Judaism.
Full Job Description: The Director of Operations will be the business and administrative manager of the congregation. The Director of Operations will control, supervise, direct, and coordinate the business and administration of all activities and departments of the congregation including, but not limited to: matters of membership, finances, procurement of goods and services, records and reports, meetings, building maintenance, Board of Trustees functions and the secular aspects of religious services, educational functions, and other congregational events.
High Level Responsibilities:
Office Management
- Oversee the day to day management of administrative staff. Coordinate and facilitate staff meetings and the annual calendar planning meeting of the congregation; professional, lay & volunteer activities.
- Coordination of building usage including scheduling room reservations, material needs.
- Manage office technology needs – member database, hardware, and software needs.
- Oversee security systems
- Perform governance support – ensure the board has what they need and make sure the decisions are carried out.
- Board of Trustees
- Assist with Budget & Finance Committee in the day-to-day needs for the smooth operation of the synagogue complex
- Attend monthly Board of Trustees meetings, House committee and B&F Committee Meetings quarterly or as needed.
Event Planning
- Collaborate with staff and board to ensure there is coverage any time members are in the building – and ensure proper preparation steps are covered (example is preparing for Shabbat Services).
- Support Director of Member Engagement, office staff, and families with administrative needs for life cycle events (B’nai Mitzvahs, funeral needs, weddings, Bris/Baby Namings, etc.).
- Work with staff through High Holy Days and other Jewish holiday planning, execution, and post event review.
- Manage activities for Shabbat services preparation – Oneg set up and food/drinks for example.
- Attend and/or help with congregational events (this will include some evenings and weekends).
Building Management
- Communicate effectively with Building and Groundskeeping Committee on immediate and long-term building needs.
- Assist in the coverage of emergency situations regarding the building and land (including HVAC and security functions).
- Manage relationships and contracts with existing and potential building renters and other contractors.
- Partner with building maintenance contractor on daily activities.
Finance
- Manage service contracts.
- Perform administrative support functions for fundraising initiatives.
- Oversee the fiscal integrity of each department.
- Actively participate in the budget process with responsible staff and Board accountable leaders.
Required Skills and Qualifications:
- Excellent in person and written communication/customer service skills
- Experience managing staff members
- Ability to multi-task
- Detail oriented individual
- Some accounting background
Desired Skills and Qualifications:
- Familiarity with Jewish traditions
- Synagogue administration experience
- Non-profit management
- Event coordination experience
- Shulcloud (or other CRM system), Google Workspace, and MS Office Suite experience
If interested, please submit a letter of intent, resume and three professional references to [email protected]