Executive Director

Temple Dor Dorim | Weston, FL, United States

Posted Date 8/12/2022
Description

Temple Dor Dorim is a Reform congregation of over 250 member families with an annual operating budget of $3.4 million located in beautiful Weston Florida (Ft. Lauderdale). We offer our congregants multiple paths to experience Judaism, including energizing worship with creative, meaningful prayer and music; learning opportunities and experiences for all ages; a fully accredited and highly-rated early childhood school, and deep personal and community connections “throughout the generations”.  We welcome all in an open, warm, inclusive Reform Jewish community.  We are seeking a full-time Executive Director to join the dynamic leadership team of our amazing congregation.

POSITION DESCRIPTION
Temple Dor Dorim’s Executive Director is a key member of the leadership team with primary responsibility to develop strategy and oversee the day-to-day operations and activities. The Executive Director plays a critical role developing and implementing membership engagement and retention programs and assuring orderly daily operations. The Executive Director reports to the Temple President and works closely with Rabbi, professional staff, and the Board of Trustees to define and implement Temple Dor Dorim’s vision of a strong, dynamic and connected community.

Primary responsibilities include:

  • Administrative
  • Membership (Recruitment, Engagement and Retention)
  • Financial
  • Marketing and Communication
  • Building and Grounds, Property and Equipment
  • Major Events and High Holy Days

ADMINISTRATIVE

  • Recruit, train, develop, supervise, manage, evaluate and terminate administrative, financial, maintenance and support staff.
  • Establish personnel guidelines and policies, and maintain personnel manual, subject to the approval of the Board of Trustees.
  • Implement personnel policies and administer employee compensation and benefits.
  • Create and/or implement administrative policies procedures for routine Temple business and emergency situations. Enforce and publish such policies and procedures in an employee manual and a lay-leader or volunteer Handbook.
  • Responsible for all information and technology systems required to support temple functions including document management, financial spreadsheets, website, Temple presentations, social media and others
  • Maintain accurate and secure Temple records including contracts and permits, the Temple Bylaws, meeting minutes and historical materials.
  • Attend meetings of the Executive Board, the Board of Trustees, and committee meetings as necessary
  • Assist congregants in the preparation of special events and attend to ensure their smooth operation
  • Collaborate with Rabbi to schedule and conduct all staff meetings
  • Oversee and manage all third-party vendors including maintenance, janitorial, and security.
  • Maintain the access control systems and keep in close contact with Homeland Security and other agencies to monitor security issues that may arise
  • Ensure gatherings in the building or at Dor Dorim sponsored events are safe and secure for all in attendance.

MEMBERSHIP (RECRUITMENT, ENGAGEMENT, and RETENTION)

  • In partnership with the Rabbi, staff, and the Membership Committee develop and execute a membership recruitment, engagement, and retention plan which includes comprehensive attraction and communication strategies and programs.
  • Represent Temple Dor Dorim in appropriate Jewish and non-Jewish community, regional and national forums and events to strengthen Temple Dor Dorim’s visibility.
  • Work with the staff and volunteers to proactively orient, connect and integrate new members into congregational life.
  • Supervise maintenance of the membership database to ensure accurate membership records including family demographics, yahrzeits, anniversaries, births and deaths.
  • Welcome and solicit potential congregants.
  • Respond to and follow-up on all inquiries from prospective new members.
  • Assist with the membership applications and communicate with the membership committee to help welcome new members to the congregation.
  • Coordinate with Rabbi and educational team to support retention of Temple members.
  • Communicate with Rabbi, staff and membership committee with regard to members' personal or institutional concerns and life-cycle events.
  • Prepare regular membership reports.
  • Consult with members and/or prospective members on financial obligation options so money does not become an obstacle to joining or sustaining Temple Dor Dorim’s membership.
  • Work with the Temple Treasurer to address delinquent members and those requiring financial assistance.
  • Work in concert with the Rabbi, Finance Chair and the Board of Trustees to address areas of concern regarding lapsed members, resignations, nonpayment of commitments and inactive members.
  • Conduct and document exit interviews.

FINANCIAL

  • Collaborate with Rabbi and Board of Trustees on future visioning and the development and execution of strategic plan to achieve desired future state.
  • Ensure policies, budgets and other directives of the Board of Trustees are implemented.
  • Assist the Temple Treasurer and Finance Committee in preparing the annual budget for Board approval
  • Work with the Treasurer to prepare monthly reports to the Board of Trustees.
  • Work with Rabbi and President to develop future Board of Trustee and committee leadership.
  • Participate in local, regional, and national opportunities to network, lead, and learn to advance expertise in leadership, management and/or lay leadership.
  • Work closely with Board leadership and staff to develop and execute a comprehensive fundraising plan to include campaigns, legacy giving, grants and other philanthropic means to ensure the future viability of Temple Dor Dorim.
  • Identify grant opportunities and manage the grant process, including working with lay leaders and other professional staff.
  • Approve all expenditures in a timely manner

MARKETING AND COMMUNICATION

  • Collaborate with the Rabbi, staff and lay leadership, including the Membership Committee and communications chair, to develop and execute a comprehensive marketing and communication strategy to integrate and infuse all channels with common messaging and approach.
  • Supervise staff and volunteers who maintain all calendar and communication tools.
  • Address all daily communication that arrives at Temple Dor Dorim.
  • Handle all inquiries.
  • Work with Committee Chairs in order to have knowledge of their activities and to assist with any necessary action or publicity as needed.
  • Always maintain a professional level of communication when working with congregants.

BUILDING AND GROUNDS, PROPERTY, AND EQUIPMENT

  • Oversee the maintenance and usage of the facility, ensuring that all activities remain within the stated mission and purpose of the congregation (any variation must be reviewed and approved by the Board of Trustees)
  • Maintain building and grounds, property and equipment in proper working order, attractive appearance, cleanliness and safety
  • Recommend to the Board, when necessary, to make modifications and repairs, including HVAC, plumbing, electrical, landscaping, etc
  • Ensure Temple is secure and protected, coordinating and scheduling the onsite presence by third party security, and working closely with the security committee to apply for security grants and recommended to the Board, when necessary, security enhancements.
  • Supervise care and security of religious articles
  • Provide administrative and logistic support necessary for all holiday and festival services and other programming and events including the set up and break down.
  • Work with the temple caterer, to ensure catering events are added to the temple calendar, daily school and camp lunches are facilitated, and payments are made to the caterer and received from the caterer timely

MAJOR FUNDRAISING EVENTS AND HIGH HOLY DAYS

  • For major fundraising and spiritual events like the Annual Gala and High Holidays the Executive Director is responsible for all logistics and administrative tasks. Includes coordination of external vendors, staff assignments, member communications, and lay leadership involvement.

REQUIRED

  • Knowledge and understanding Jewish rituals, practices, customs, holidays, and life-cycle events, and familiarity with the requirements of Reform Judaism
  • Strong interpersonal skills to relate effectively with Rabbi, staff, lay leadership, volunteers and members of the congregation
  • Ability to manage and prioritize multiple ongoing and developing tasks while following through on short- and long-term responsibilities
  • Ability to handle confidential and sensitive matters with maturity, discretion and professionalism
  • Fundraising experience
  • Experience in operations and personnel management in comparable size organization
  • Demonstrated knowledge of financial and budgeting practices
  • Exceptional oral and written communication skills
  • Bachelor’s Degree and computer literate required, Masters or MBA a plus
  • Availability to work most Friday nights.
  • Strong management and finance experience desired
  • Experience developing strategies for marketing/communications, future planning and programming desired
  • Proven track record of relationship-based member recruitment, engagement and retention programming desired
  • 5+ years’ experience as an ED or in a management role.
  • Knowledge of ShulCloud and Kesef is helpful

COMPENSATION AND BENEFITS
This is a full-time position with some flexibility in hours, offering health insurance, 401K, paid vacation and sick days, congregation membership, professional membership association dues and related conference expense reimbursement.

  • Hours: full-time to include required evenings, weekends and Jewish holidays work
  • Salary: $90,000-$110,000 depending on experience

APPLICATION

To apply, email resume and cover letter (PDF format preferred) to: [email protected]

Website:
dordorim.org

Salary90000.00 - 110000.00 Annual
Duration
Full Time
Categories
Accounting & Finance | Executive Director | Fundraising/Grants/Giving | Membership
Organization Type
Synagogue
Benefits
Retirement Plans | Medical Insurance | Paid Vacation | Sick Days
Job Location
US

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