Administrative and Clergy Support Specialist

Job Summary:

Merrick Jewish Centre is seeking a reliable and detail-oriented Administrative Support Specialist to assist our Administrative Director and Clergy team. This role is essential to the efficient operation of our synagogue, ensuring smooth daily office functions, seamless program coordination, responsive support for our clergy members and congregants. The ideal candidate is organized, personable, and able to juggle multiple responsibilities while maintaining a warm, welcoming environment.

Responsibilities:

• Provide administrative support to the Administrative Director, including scheduling, filing, and assisting with correspondence.
• Assist clergy with service preparation and manage clergy schedules.
• Serve as point of contact to congregants for all lifecycle events.
• Conduct all interactions in a warm and professional manner
• Greet and assist congregants and visitors, answering phones, responding to emails, and handling inquiries.
• Maintain synagogue databases and contact lists, ensuring information is accurate and up-to-date and maintained in a confidential manner
• Work with Administrative Director and communications team to help manage communication channels, including creating newsletters, bulletins, and social media updates.
• Design visual content for synagogue events and clergy programs using Canva.
• Support email marketing efforts using a CRM system to create and distribute emails to members and manage subscriber lists.
• Work alongside Administrative Director to prepare materials for board meetings, committee meetings, and other synagogue gatherings.
• Assist with managing synagogue supplies, including ordering and inventory management.

Qualifications:

• 1-3 years of experience in an administrative, program support, or similar role.
• Strong interpersonal skills with a welcoming, friendly demeanor.
• Excellent organizational skills and attention to detail.
• Technology native with excellent computer skills and ability to learn and troubleshoot with ease
• Collaborate with different stakeholders effectively; work within a team
• Ability to multitask effectively and handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva.

To apply for this position, please send a cover letter and resume with “Administrative and Clergy Support Specialist” in the subject to Joy Gluzman, Administrative Director: [email protected].