Special Assistant DC preferred or NY

AJC | Washington, DC, United States

Posted Date 9/21/2022

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel, and to advance human rights and democratic values in the United States and around the world. Among Jewish advocacy organizations, AJC is the leader in the global arena. We are known for our unparalleled access to diplomats, government officials, and faith leaders in more than 100 countries. In addition to our New York headquarters and Office of Policy and Diplomatic Affairs in Washington, D.C., AJC has offices across the U.S. and around the globe and maintains partnerships with Jewish communities worldwide.


AJC’s Leadership Department oversees areas relating to AJC’s lay leadership bodies.  It provides the backbone and support for the lay-staff partnership and prioritizes synergy among and between the lay-staff partnership, and strategic thinking/planning among and between lay and staff leaders. The Leadership Department at AJC is constantly thinking about the organization’s “chessboard” and what modifications may need to be made to the leadership structure, the makeup of the leadership body and pipeline, and the ways we can work together to achieve our goals. 


The Leadership Department focuses on the connectivity and collaboration between AJC’s most important assets—its people, both lay and professional—in order to maximize our strategic work and to advance our mission and vision. It develops practices and systems that contribute toward our collective goals and addresses questions and challenges within the board.


The Leadership Department oversees both the Leadership Development and Board Engagement (LDBE) department as well as the Alexander Young Leadership (AYL) department. Across the organization, the Leadership Department is dedicated to the identification, recruitment, and cultivation of AJC leaders, their development and training, and strategically using their talents and contributions. It works to strengthen the pipeline by providing opportunities for AJC leaders to learn, advocate and lead.

This department also oversees the work done with AJC’s fiduciary body, the Executive Council (EC), the national Board of Governors, the Nominating Committee, the National Leadership Development Committee (NLDC), Young Leadership, ACCESS Global, Campus Affairs, LFT (Leaders for Tomorrow), and all of AJC’s leadership development programs and engagement opportunities.


This position is ideal for an experienced, ambitious, talented, and thoughtful professional, who is dedicated to global Jewish advocacy and who is eager to be immersed in organizational and leadership development at the highest levels. The successful candidate will be a highly organized team player who is a motivated self-starter and who can be successful working collaboratively with colleagues and with high caliber lay leaders. Experience with providing platinum customer service, fast-paced project management, engaging lay leaders and leadership programming is a must.

The Special Assistant, does all of this while adhering to AJC’s core values: Respect, Teamwork, Integrity, Excellence, and Accountability


National Executive Council (EC)

  • Act as a main point of contact for members of the Executive Council (EC).
  • Assist in supporting the AJC President and other top lay leaders in a variety of ways, including schedules for AJC events, setting up meetings, preparing materials and notes, and writing remarks.
  • Manage EC operations, including scheduling, the calendar, contact lists, data management, records, and meetings logistics.
  • Oversee EC resources, handbook, and orientation information.
  • Keep track of EC members’ attendance, engagement, and interests.
  • Serve as Project Manager for EC meetings (virtual and in person) and special EC dinners and programs.
  • Communicate with EC colleagues to ensure a timely/relevant agenda for EC discussions.
  • Assist in ensuring follow-up action items or discussions from one EC meeting to the next.
  • Help identify time-sensitive and/or substantive updates for the EC (in coordination with Communications team)
  • Draft regular EC communications.
  • Develop ideas to promote interconnectedness among EC members, as well as between EC members and staff professionals.
  • Create a system for regular EC check-ins between senior staff and EC members.
  • Assist with notetaking and producing minutes for EC meetings (for archives).
  • Coordinate agendas and materials.


Special/Strategic Projects

  • Assist with special projects of the Executive Council such as Strategic Assessment/Planning, Succession, Transition, etc.
  • Work closely with Managing Director as well as with top-level lay leaders on special initiatives related to AJC’s leadership
  • Oversees a library of AJC’s Best Practices related to organizational development (institutional strategy, governance, nominating, committees, engagement, lay-staff partnerships, etc.)


Leadership Pipeline Across AJC (Young Leadership through Executive Council)

  • Assist in developing the strategy for building and growing AJC’s leadership pipeline throughout the organization (Young Leadership and Leadership/Board)
  • Work with Leadership team to implement pipeline-related projects, including outreach to specific groups (i.e., executive women, Jews of various backgrounds, modern orthodox, etc.)


Nominating Committee

  • Support all aspects of the work of the Nominating Committee.
  • Assist Leadership/LDBE staff in the solicitation of nominations, first-round vetting of nominees, and preparation of materials for the Nominating Committee.
  • Produce and update the Nominating Committee timeline and schedule meetings appropriately.
  • Manage the renewal and review process with assignments, provision of notes, updates, and follow up.
  • Ensure all work is entered into Raiser’s Edge.
  • Assist in aligning governance with organizational practice (coordinating with Managing Director, Leadership)


Administrative responsibilities with Managing Director, Leadership

  • Scheduling on behalf of Managing Director
  • Field messages and follow up with scheduling of meetings
  • Assist as needed with notetaking and follow through on meetings as assigned
  • Draft communications for Managing Director
  • Assist with travel, expenses, approvals, and other administrative needs
  • Enter Managing Director’s notes and updates into Raisers Edge and keep track of follow up needed
  • Additional data entry/analysis projects as needed


Additional Responsibilities

  • Provide “platinum service” for all lay leaders.
  • Assist in making lay engagement opportunities as meaningful and enjoyable as possible.
  • Remain abreast of national and local opportunities for lay leaders, both emerging and veteran, connecting leaders with the correct staff when appropriate and acting as one of the contacts for AJC opportunities across the organization.


The ideal candidate for the Special Assistant position will:

  • Adhere strictly to confidentiality.
  • Be highly detail-oriented, exceptionally organized, and platinum-service focused.
  • Have outstanding interpersonal skills including the ability to engage with high level lay leaders and senior staff.
  • Show a commitment to AJC’s mission, vision, and core values.
  • Manage multiple projects simultaneously in a changing and demanding environment.
  • Possess exceptional written/oral communication skills, as well as analytical, evaluative, and problem-solving skills.
  • Be an exceptional team-player and be able to work well independently.


Additional requirements:

  • Bachelor’s degree required
  • 2-3 years of experience in some of the following areas strongly preferred: leadership development/engagement, board/donor relations, project management, communications.
  • Travel (mostly to NY area) for periodic Board meetings or other programs required 2-4x/year for a few days at a time (in post-Covid world).
  • Some weekend and evening work required.
  • Must be highly proficient in the full Microsoft Office Suite and Google software.
  • Familiarity/Fluency with Raiser’s Edge strongly preferred.

 AJC requires all staff to be fully vaccinated against COVID 19, unless one has a legally recognized reason for exemption.


AJC is an Equal Opportunity Employer.


Please submit your application to:  https://ajchr.wufoo.com/forms/s1gjjl9z04kpwr9/




Full Time
Advocacy | Assistant
Organization Type
Civil Liberties | Public Affairs
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Vision
Job Location

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