Synagogue Administrative Assistant

Old Westbury Hebrew Congregation is a vibrant, egalitarian, and welcoming Conservative synagogue. In addition to our inspiring religious services, we are home to a thriving religious school, early childhood programs, and diverse adult education and social opportunities. Our beautiful synagogue campus also hosts a busy nursery school and a prestigious Glatt kosher caterer.

Position Overview

We are seeking an experienced, warm, and organized Administrative Assistant to join our OWHC family. This position plays a central role in daily synagogue operations and often serves as the first point of contact for congregants and visitors.

The Administrative Assistant reports to the Synagogue Administrator, while working closely with the clergy, religious school director, and Board of Trustees, supporting a wide range of administrative, communications, and event coordination tasks. Our office is a collaborative, “all-hands-on-deck” environment, where flexibility and teamwork are highly valued.

Key Responsibilities

• Manage and update data in our cloud-based database (ShulCloud)
• Coordinate synagogue mailings and congregation-wide emails
• Process incoming mail, remote check deposits, and digital filing/scanning
• Maintain synagogue ritual, program, and facility calendars
• Serve as receptionist: answer phones, greet visitors, and respond to inquiries
• Assist with synagogue social media accounts and online presence
• Liaise with maintenance staff to ensure proper setup and preparation for events
• Provide administrative support for clergy, the religious school, and synagogue leadership
• Perform additional office and administrative tasks as needed

Qualifications

Strongly Preferred:

• Excellent verbal and written communication skills
• Experience with ShulCloud or comparable synagogue management software
• Proficiency in Google Workspace, Microsoft Word, Excel, and social media platforms
• Familiarity with the Jewish calendar, holidays, and traditions
• Friendly, professional demeanor and strong customer service orientation
• Proactive problem-solving skills and attention to detail
• Graphic design or communications experience is a plus

Work Schedule

• Monday and Tuesday: 11:00 AM – 7:00 PM
• Wednesday and Thursday: 9:00 AM – 5:00 PM
• Friday: 9:00 AM – 2:00 PM

Compensation

$50,000 annually

How to Apply

Interested candidates should send a resume and cover letter to [email protected] with the subject line: Administrative Assistant – OWHC.