Synagogue Administrator

Synagogue Administrator

Full Time.  Congregation B'nai Israel (CBI).  Toms River, NJ

POSTION OVERVIEW:  The Synagogue Administrator plans, coordinates and maanges the support staff, facilities, space, systems and operations of CBI to ensure the smooth functioning of all congregational activity.  You are responsible for implementing the policies, principles, guidelines and objectives of the congregation, overseeing its daily operations in a manner consistent with the values of Congregation B'nai Israel.

ORGANIZATIONAL RELATIONSHIP:  The Synagogue Administrator is responsible to CBI's President.  You work closely in collaboration and coordination with the Rabbi as well as the education staff and lay leaders, and are responsible for creating a warm, welcoming and caring environment for new, prospective and long-standing members of the congregation.

Specific responsiblities:  The Synagogue Administrator is responsible for assuring the performance of the following functions either personally or through the staff.

Finance

• Responsible for oversight of the bookkeeper, who is currently managing and supervising day-to-day financial operations, including billing, bill payments, payroll, banking, accounting, insurance, budgetary compliance, collaborating with the Finance Committee on financial policies and preparing the annual budget.

Administration, Operations and Facilities

• Manage all administrative aspects of the running of the congregation, overseeing the maintenance, security, technology, communications and physical plant of the building in collaboration with lay leadership.
• Coordinate logistic support for all activities, life cycle events, communal celebrations and ongoing projects.
• Oversee management and maintenance of the synagogue calendar, facility usage and logistical support for programs, with guidance from lay leadership.
• Secure and manage vendor contracts, with guidance from lay leadership.
• Hire, train and manage office and maintenance staff.
• Coordinate interdepartmental activities.

Member and Community Relations

• In collaboration with the administrative assistant, provide support and guidance for all members in a timely and courteous manner.  Develop and maintain a positive working relationship with members and their families, as well as prospective members.  You refer problems and issues to the Rabbi, other professional staff and responsible lay leaders as appropriate.  Troubleshoots problems to accomodate member satisfaction and retention.
• With adminstrative support, support the work of the Membership Committee in addressing questions from prospective members.  Support the membership applicaiton and renewal processes.
• In collaboration with the bookkeeper, manage the development, enhancement and maintenance of the congregation's membership database (ShulCloud System) to ensure accurate record keeping, and to enhance ongoing contact with all members.
• In collaboration wih the administrative assistant, acknowledge the assistance, help and commitment of volunteers.  Provide a sense of connection and importance for volunteer groups and provide occasional administrative support to achieve CBI's mission and goals.

Skills required

The ideal candidate is a dynamic, creative and highly organized, resourceful person with strong interpersonal skills and a continuous improvement mindset.  Knowledge of Jewish lifecycle events, Conservative Judaism and prior management experience in a Jewish organization is preferred.  Knowledge of ShulCloud and Kesef a plus.

Salary range is $50,000 - $80,000, depending on experience.

Send Cover Letter and Resume to: [email protected].