Office and Communications Manager

The Office and Communication Manager will be the hub of the office at Congregation B’nai Tzedek. This position will report to the Executive Director and will work closely with senior staff, clergy, lay leaders, and congregants and performs administrative and communications support. The Office and Communication Manager is someone who cares deeply about non-profit work and Jewish communal life and making the synagogue experience the best it can be for our congregants. This position supervises the Executive Administrative Assistant

Task Dimensions and Examples:

Office Manager Responsibilities

• Maintain member databaase including membership information, donations, dedications and yahrzeit
• Maintain synagogue internal calendar
• General office and administrative support
• Assist with Board meeting preparation as requested by Executive Director
• Maintain Executive Director, hard copy files
• Assist Executive Director on congregation communication including, thank you letter, and donor acknowledgements
• Oversee office supply maintenance and acquisition
• Assist with voice mail maintenance; review and recording messages.
• Order memorial plaques, maintain appropriate files, and provide instructions to maintenance on placement
• Manage facility rentals, including tours of the facility as needed
• Coordinate with Executive Director and communicate security schedule for synagogue events
• Place service calls for office equipment
• Oversee Kiddush and all food orders

Communications Associate Responsibilities 

• Prepare all synagogue correspondence: Egeret (weekly e-newsletter), The Scroll (print newsletter), other congregational communications
• Build a social media strategy in partnership with the Executive Director and Program Director and execute.
• Work with Executive Director to create social media calendar and execute the calendar
• Become the congregation’s ShulCloud (CSM software) expert
• Maintain and update the web site in a timely manner, including design, forms, content and the on-line calendar.
• Interact in a positive, professional manner on behalf of Congregation B’nai Tzedek with congregants and members of the community via phone, e-mail, and mail

Qualifications/Skills

• Bachelor's degree including communication would be helpful
• Non-profit experience preferred, but not required
• High level of proficiency in Microsoft Office programs, including Excel and Outlook
• Excellent written and oral communication skills
• Detail-oriented and able to multi-task
• Flexibility to accept new responsibilities and direction as necessary
• Cost-conscious
• Self-motivated
• Ability to prioritize
• Ability to undertake multiple deadline-driven tasks
• Ability to work well both independently and in a team environment
• Ability to be receptive to and accepting of guidance from others
• Ability to deal with difficult people and problems
• Ability to work with a diverse group of people
• Ability to collaborate with a variety of stakeholders, including colleagues, members, volunteers, lay leaders, donors, and visitors.