Operations Coordinator, Network Department @ UJA Federation of New York

Operations Coordinator, Network Department

About us:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary

UJA-Federation of New York’s mission is to care for Jews everywhere and New Yorkers of all backgrounds, to respond to crises close to home and far away, and to shape our Jewish future. To accomplish these goals, UJA relies upon a diverse network of nonprofits across New York that deliver a broad range of services. The Network Department takes a macro view of our network of nonprofits, evaluating the full breadth and depth of the sector in order to ensure strategic alignment with UJA’s portfolio and vision. The department also supports our partners by promoting and facilitating their operational and programmatic excellence through a variety of financial and non-financial interventions.  

The Network Department’s key functions include the following:

- Works collaboratively across UJA planning departments to identify opportunities to strengthen the agencies and services serving the Jewish (and other) communities in New York.
- Awards unrestricted General Operating Support to UJA’s 65 core partners.
- Collects information to measure the effectiveness of UJA’s organizational partners in responding to the needs of the Jewish community (in partnership with research department).
- Monitors the fiscal, operational, and governance health of UJA’s core partners and conducts studies and analyses to identify and respond to at-risk agencies.
- Provides capacity-building and organizational development consulting to strengthen UJA’s core partners and other nonprofits in the UJA network.
- The Operations Coordinator’s responsibilities include coordinating internal and external communication, tracking, and accurately recording information, and serving as an intra-departmental administrative resource. This position is well suited to someone who is highly organized and detail-oriented, would find it exciting to be involved in a variety of projects and activities, and works well in a fast-paced setting. 

Major Responsibilities:

- Assist Network team to ensure internal operational excellence.
- Coordinate with IPAD (Impact and Performance Assessment Department) to aggregate data from network agency surveys.
- Coordinate with Operations team to manage and track departmental grants, vendor contracts, and payments.
- Assist the Network team in tracking and managing UJA relationships with our partners, including:
- Track and manage the onboarding process for new executive directors in UJA’s network
- Assist with the development of additional opportunities for professionals in UJA’s network to become more familiar with UJA
- Assist with executing Exec Net, a quarterly convening of all UJA’s core partner executive directors
- Assist the team with tracking and managing the department’s lay committees, including onboarding and rotation process for lay leaders.
- Assist with the administration of the department’s committee work and convenings, including coordination of meetings, meeting management, and preparing minutes.
- Assist with drafting and submitting content for internal and external communications.
- Coordinate external site visits at UJA Network organizations for lay leadership and professionals in the Network Department.
- Contribute as needed to the various projects connected to UJA’s Financial Resource Department including requests for agency financial information & documentation.
- Coordinate projects on an ad-hoc and as-needed basis e.g. requests from fundraising departments, CEO’s office, etc.

Qualifications and Competencies:

- Bachelor’s degree, with 2-3 years of professional experience
- Very strong attention to detail
- Excellent technical skills including Excel, Word, and PowerPoint
- Ability to learn new tools and software quickly
- Strong customer service skills including stellar written and verbal communication
- Strong interpersonal skills and ability to collaborate effectively with different personalities
- Proactive in identifying problems and takes initiative in finding solutions
- Interest in the non-profit sector

Application Instructions

Applicants apply directly to Employer.
How to Apply: Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at

Job Summary

  • Duration: full-time
  • Benefits:
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-02-03
  • Times this job has been viewed: 440 times
  • Job is posted for: 45 days
  • Job Categories: Fundraising/Grants/Giving
  • Organization Type: Federation
Job Location
UJA Federation of New York
130 East 59th Street
New York , New York 10022


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