Executive Clergy Assistant
Do you want to support a vibrant and diverse multigenerational community and its dynamic leaders in being a hub of Jewish connection and engagement? We are seeking a skilled Executive Clergy Assistant, an organized and energetic self-starter who enjoys working in a dynamic environment where many things are happening at once. Join our team as we create innovative and meaningful opportunities for learning, caring and spiritual connection.
• Manage day-to-day calendar and scheduling for our Senior Rabbi and coordinate with other Temple staff calendars.
• Manage and coordinate communications between clergy, committee leaders, members and staff via phone, email, etc.
• Triage incoming calls, emails, and requests to clergy.
• Interact with community members, building positive relationships, by phone, email and reception.
• Anticipate needs and prepare documents for clergy, in advance of various commitments such as committee meetings, services, special programs etc.
• Support clergy by attending meetings, completing project tasks, to-do's, and time-sensitive action items.
• Manage projects and provide support for Shabbat, Holidays, and special events.
• Support clergy in activities around lifecycle events: births, B'nai Mitzvah, weddings, funerals.
• Bachelor’s degree or 5+ years of experience in administration, project management, or staff support.
• Proficient in office software including Word, Excel, PowerPoint, Gmail, Google Calendar, Google Drive, Google Forms; and communication platforms including Outlook, Zoom, Microsoft Teams.
The Executive Clergy Assistant will be highly organized with a proven track record of helping to organize others and work collaboratively within a complex organizational setting. The following qualities are essential for success:
• Excellent interpersonal skills, including both written and oral communications.
• High emotional intelligence, ability to communicate effectively with diverse personalities.
• Able to work in a dynamic environment, respond to last minute changes and requests with equanimity and efficiency.
• Ability to think big picture, taking program/event planning ideas and organizing them into project categories, tasks, and assigning resources and due dates.
• Self-motivated, ability to self-manage and be proactive, comfortable taking initiative.
• Excellent time management skills.
• An understanding of the role of the Rabbi in congregational settings, and familiarity with Jewish holidays, customs and synagogue life is a plus.
Work Environment and Physical Requirements
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee needs the ability to see in order to read and prepare documents and monitor event activity. The employee frequently is required to walk and stand for extended periods of time. The employee is occasionally required to lift moderate-weight objects or to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is required to both be mobile to review set-ups and to actively manage events that are in progress and sit for periods of time to perform functions on the computer. This job operates in an office setting and also in event venues in our building complex. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.
Due to the pandemic, job duties will be mostly remote, but it is expected that this position will be full time in the office, when it is deemed safe by TOS to do so.