EMPLOYMENT STATUS: Outsourced – 10 hour/week

REPORTS TO: Financial Manager



I. Job Summary

Responsible for providing basic bookkeeping functions for synagogue including accounts payable, accounts receivable and cash receipts. Performs a variety of duties requiring initiative and attention to detail. Work entails dealing with issues requiring a high degree of discretion and tact. Works with, organization staff and vendors, Works independently with limited supervision.



II. Essential Functions/Major Responsibilities

Accounts Payable

- Open mail and code bills to prepare for semi-monthly cash disbursements; ? Posts check runs to the general ledger

- Reviews bills for accuracy and proper signature approval

- Investigates any discrepancies on bills and follows up on past due items. ? Assemble and review checks for signing; mail checks

- File check copies and back-up data

- Requests W-9 information as needed; prepare and file year-end 1099 tax statements

- Reports to ED individual contractor paid $500 or more within 20 days ? Perform such other duties as assigned


Cash Receipts and Accounts Receivable

- Prepare bank deposits for cash receipts

- Post payments to member accounts

- Post payments to the bank

- Run and post all credit card payments, note failed credit cards

- Report deposits, verify general ledger coding and post all batches to AR database and QuickBooks

- Set up new charge codes when needed

- Prepare and mail all monthly and annual billing statements

- Print month end AR reports as required

- Perform monthly reconciliation of QuickBooks income reports and corresponding AR database reports to verify that income ties; research discrepancies

- Run aged receivable reports for Executive Director and Membership Services ? Assist with year-end closing procedures, including reclassification of unearned income to new fiscal year

- Prepare and mail out year-end donor tax statement

- Update member accounts upon receipt of dues payment option (DPO) forms as well as Preschool and Religious School applications

- Process High Holy Day ticket and prayer book payments



General and Administrative

I. Equipment/Job Location

Most responsibilities involve sitting at a desk. Computers, copiers/printers, fax machines, and telephones are examples of equipment used. Some travel is required.



III. Working Relationships

- Report directly to Financial Manager


IV. Qualifications, Knowledge and Abilities

- Graduation from high school or GED equivalent and college-level accounting and/or business administration.

- A minimum of three years of bookkeeping experience. Non-profit experience a plus.

- Familiar with fund and project accounting

- Excellent interpersonal skills.

- Good organization skills and ability to multi-task; attention to detail. ? Ability to take initiative and work independently

- Expertise working with Microsoft office suite products, including Word and Excel, as well as accounting software programs. Knowledge and proficiency with QuickBooks accounting software a plus.

V. Work Hours Per Week Required

This is an outsourced position