WRJ Administrative Assistant @ WRJ

WRJ Administrative Assistant

Overview and purpose:
The WRJ Administrative Assistant provides critical administrative support for the WRJ’s. They are also responsible for guaranteeing the highest level of customer service to participants and assist in program registration. This person is the first point of contact who handles all administrative tasks and processes. The WRJ Administrative assistant will also assist with database management and ensuring the information is up to date and accurate as well as providing bookkeeping support.

You love networking and getting others to join you in changing the world. You have excellent communication skills and a relatable and professional manner. You love actively listening to people to gain a deep understanding and identification of their needs in order to guarantee the highest level of service and care. You have a keen operational sense and the ability to manage systems, priorities, and deadlines. You possess the ability to prioritize while working on multiple projects simultaneously and follow directions from multiple stakeholders.

Women of Reform Judaism is the women’s affiliate of the Union for Reform Judaism, the central body of Reform Judaism in North America. Established in 1913, WRJ now represents tens of thousands of women in hundreds of women’s groups in North America and around the world. Its mission is to strengthen the voice of women worldwide and empower them to create caring communities, nurture congregations, cultivate personal and spiritual growth, and advocate for and promote progressive Jewish values.

WRJ educates and trains sisterhood and congregational leadership in the areas of membership, fundraising, leadership skills, advocacy for social justice, and innovative and spiritual programming. Through its YES Fund (Youth, Education, and Special Projects), WRJ provides financial support to the various institutions of Reform Judaism. Discover more about our work at www.wrj.org.

Key Functions:

General Administrative Responsibilities

• Answer phones; answer constituents’ questions or direct to the proper staff member

• Collating materials/packets for speakers’ bureau events, meetings, conventions, and conferences

• Filing & Copying

• Order and maintain office supplies

• Assist with daily mail and check to process

• Help create and mail regular status reports and membership statements

• Administer monthly board recognition email

• Granting security access

• Set office away phone message

Database & Bookkeeping Support

• Database gift and donor data entry as needed

• Maintenance of membership and leadership records, including tracking leadership changes and annual turn-over of officers

• Send donor acknowledgments and tributes

• Create reports from the database as requested

• Add/Change users as appropriate on Yammer

• Processing periodic billing

WRJ Events

• Answer participant questions and assist in registration

• Process attendee payments and refunds

• Make changes to registration records as necessary

• Maintain attendee and finance registration reports

• Assist in preparation of materials and supplies for events

Product sales

• Process credit cards

• Prepare orders for shipping

• Maintain product inventory


We are aware that People of Color and women often do not apply for positions unless they possess every qualification. We encourage people from a wide range of backgrounds, including underrepresented/marginalized, who possess most of these qualifications, even if not all, to apply for the position.

• Bachelor’s degree preferred

• Proficiency in Word, Excel, and PowerPoint required. Donor software experience preferred

• Strong attention to detail

• Good written, verbal and interpersonal skills

• Excellent customer service skills

This position is currently Remote due to the COVID-19 pandemic.

This posting is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position.

Application Instructions

Applicants apply directly to Employer.
Please include a one-page cover letter along with your resume, outlining how your skills and experience and how you meet the essential functions and qualifications of the position. We look forward to hearing from you! Apply Online. Alternatively, please mail your resume and cover letter to: Union for Reform Judaism, Attn: HR Talent Manager, 633 Third Avenue, 7th Floor, New York, NY 10017. Please view other open positions at the URJ at https://urj.org/who-we-are/careers. The URJ maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals including those of any race, color, religion, gender, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations. The URJ encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.?

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, vision, dental, 401(k) or 403(b) plans, Life Insurance
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-03-30
  • Times this job has been viewed: 308 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support
  • Organization Type: Women's Organization
Job Location
633 3rd Ave
Manhattan , New York 10017


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