Temple Or Rishon (TOR) is an active, multi-generational 250 Member Reform Congregation (URJ) in Orangevale, CA. We are a spirited and spiritual community of people whose lives are enriched by our connection to Judaism and to one another.
We are looking to hire an individual to work in our front office. Applications *******************Manager/Bookkeeper
Opening Date: April 15, 2020
Closing Date: Open Until Filled
Salary: $20 per hour, DOE
Status: Full-time Regular, Non-Exempt (35-40 hours per week, plus 3 to 4 weekends per year)
In conjunction with professional staff direction, serves as the organization’s front office support and first contact for members and visitors. Provides administrative support to the professional staff and also serves as the organization’s bookkeeper and assists with general financial duties. Must be flexible and able to manage projects, as well as maintain confidentiality and a high level of service. Technical skills are required, including Microsoft Office, Quickbooks and Google Suite. Familiarity with Zoom, online applications and CRM software is helpful. Organization, flexibility and a willingness to learn are essential characteristics of a successful candidate.
Major Responsibilities and Essential Functions
Provide customer service to Temple Or Rishon member and visitors and supports organizational programs and activities
Receives telephone calls, letters, and visitors. Answers routine questions and provides information related to general operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information. Determines when to appropriately refer inquiries, requests, or issues to professional or lay leadership. Follows up to ensure resolution as appropriate.
Maintains the organization’s management and financial database and ensures that all congregant information is up to date and accurate
Coordinates and manages all congregational mailings, including traditional mail, electronic mail, and social media
Makes recommendations to the rabbi, Director of Education, Communications, and Engagement, and the Board of Trustees regarding policies and procedures for effective operation of the organization.
Coordinates and manages billing and collection of accounts receivable, including one-on-one management of all congregant accounts
Coordinates and manages accounts payable
Inputs and tracks all congregant information, accounts receivable, accounts payable, and payroll in the organization’s management and financial database
Independently troubleshoots issues with vendors regarding payment or services
Coordinates with the professional and lay leadership regarding management of special financial circumstances for congregants (including scholarships to programs, and congregant dues forgiveness)
Makes regular deposits to the organization’s financial institution(s)
Prepares checks for signature and coordinates online bill payment activity
Works closely with the organization’s Treasurer and Financial Oversight Committee regarding the finances of the organization
Makes recommendations to the professional staff regarding policies and procedures for effective financial management of the organization
Minimum Education: High School Diploma or General Education Development (GED) required
Preferred Education: Bachelor’s degree preferred
Minimum Work Experience and Qualifications:
Minimum 5 years of experience performing administrative support functions
Minimum 5 years of bookkeeping functions
Minimum 5 years of Customer Service experience
Advanced proficiency with Quickbooks
Proficiency with relational database or accounting software
Advanced level proficiency with Microsoft Office and Google Suite
Familiarity with Email Marketing Platforms (Constant Contact, MailChimp, etc)
Strong written and verbal communication skills
High attention to detail, accuracy, and highly organized
Ability to work independently with limited direction and oversight
Valid California Driver’s License and insurance
Preferred Work Experience and Qualifications:
Experience working in a religious or non-profit setting
Experience with Judaism and/or the willingness to learn
Physical Requirements of the Position: Duties are primarily performed in an office environment. This position requires visual and auditory acuity within normal limits and requires the ability to use a computer keyboard for extended periods. Clear verbal and written communication ability is required.
Benefits: As a full time employee of Temple Or Rishon, you will be eligible for individual health insurance benefits. Paid time off and paid sick leave are also covered.
Disclaimer: This is not intended to be an exhaustive list of all the responsibility, duties, and skills required. The employee may be expected to perform other duties as assigned.