Executive Assistant @ Jews of Color Initiative

Executive Assistant

ABOUT THE INITIATIVE
The Jews of Color Initiative is a U.S.-based, and centered effort focused on building and advancing the professional, organizational and communal field for Jews of Color.

The Initiative focuses on grantmaking, research and field building, and community education. It hosts the nation’s first-ever philanthropic and capacity-building fund expressly dedicated to responding to racial injustice through helping further establish, fortify and build out the field of support for Jews of Color.

The Jews of Color Initiative is a fiscally sponsored project of the Tides Center, a public charity located in San Francisco, CA. The Center offers unique opportunities for emerging and existing charitable activities, by providing a solid infrastructure for groups working to promote progressive social change on a local, national, and international level.

The Initiative’s culture values working hard, excellence, fun, joy, and bringing your dynamic gifts to elevate the work.

ABOUT THE POSITION
To help support our work and mission, the Jews of Color Initiative (JoCI) is seeking a strategic, energetic, and experienced full-time Executive Assistant with outstanding writing and editing skills. At full steam, the Executive Assistant will manage the Executive Director’s work life. They will also work closely with all members of the JoCI team to create and implement administrative strategies, systems, and processes that effectively promote the mission, strategic objectives, and programs of the JoCI. The position is exempt, full-time, 40 hours per week and reports to the Executive Director.

JoCI, formally launched in 2018, is doing groundbreaking work at the intersection of Jews of Color and the Jewish Community. We need an Executive Assistant with a positive, get-things-done attitude, dedication to the work that facilitates success, and an authentic passion for the Initiative’s work and mission. They should thrive on engagement, creative and collaborative thinking, and be unafraid to share their intuition, thoughts, and ideas when brainstorming and problem-solving. In addition, they should be passionate about working closely with and in support of a dynamic ED with a mission to provide JoC nationally with greater access to philanthropic resources, education, opportunities to lead, and support.
The right fit is bursting with excitement about this opportunity to be part of the team building the Field for Jews of Color.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions of this position include, but are not limited to, the following:
- Schedule appointments, and maintain and update Executive Director’s daily calendar, including prioritizing the most sensitive matters
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director. Determines appropriate course of action, referral, or response.
- Manage and respond to emails
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to completion
- Coordinate projects and efforts
- Maintain contact lists and databases
- Submit and reconcile expense reports
- Write notes and emails on behalf of the Executive Director
- Coordinate travel arrangements, prepare itineraries, plan logistics
- Maintain confidentiality of highly sensitive information
- Reply to email, telephone, or face to face inquiries
- Resolve administrative problems
- Advance the profile and reputation of the Initiative
- Prioritize conflicting needs while handling multiple projects
- Be nimble and manage change well

Additional Duties and Responsibilities:

- Contribute to process improvement for organizational alignment
- Bring ideas and insights to make JoCI’s work even more effective
- Advance the profile and reputation of JoCI
- Hold and treat the JoCI’s work with intentionality, care, and absolute discretion
- Supports all aspects of planning and implementing a new, national Initiative, as needed
- Collaborates effectively with other team members as appropriate
- Completes any special projects or tasks as assigned by Director of Programs and Operations and/or Executive Director

REQUIRED QUALIFICATIONS AND EXPERIENCES
The requirements listed below are representative of the knowledge, skills, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- 4 - 6 years of professional experience supporting Executive level professionals
- Demonstrated dedication to JoCI’s mission and values
- Verifiable track record of achieving successful outcomes within complex environments
- Highly developed strategic thinking and execution skills
- Exceptional writing, editing, and text-based skills. Superior attention to detail
- Organized and self-directed
- Ability to set priorities, work independently, multi-task with regular interruptions, problem-solve, and coordinate projects successfully
- Refined ability to anticipate, intuit, prioritize, and take the initiative
- Fluency-level skills and adaptive approach to technology, including Outlook, Google Drive, Microsoft Office Suite, and Salesforce
- Positive past experiences that demonstrate the ability to thrive and navigate complex, multiracial environments
- Ability to work effectively and diplomatically with all members of the Jews of Color Initiative community and network, including community leaders, clergy, funders, organizational leaders, and colleagues
- The ability to hold diverse/complex/sometimes conflicting views about Jewish communal pain points is essential (ex. Israel and Palestine, Is anti-Zionism anti-Semitism? The Women’s March, etc.)
- Ability to work in both in-person and virtual environments and comfortable with and skilled in community-facing facilitation
- Ability to work across time zones. While our work generally occurs in Pacific Standard Time, this position will interface with colleagues across the U.S., in Israel, and other countries, requiring an East coast start of the day

COMPENSATION & BENEFITS
$70,000 - $80,000 + medical, dental, vision, secular + Jewish holidays, professional development, cell phone reimbursement, retirement matching to 4%, and close early for Shabbat.

TYPICAL WORKING CONDITIONS
The Executive Assistant will work inside an office environment, as well as indoor and outdoor venues on occasion. There will be infrequent evening/weekend hours.

ESSENTIAL PHYSICAL TASKS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regular sitting, standing, typing, and repetitive computer use. Occasional walking, standing, climbing, stooping, bending, pushing, pulling, lifting 30 lbs, kneeling, and twisting. Frequently communicates with others and must be able to share information clearly, accurately and concisely. Able to attend to the details while holding how they fit into the larger picture.

TO APPLY
If you are thrilled by the possibility of joining the JoCI team, please send a resume (no longer than two pages) and cover letter of 1 page outlining the following:
- What about this opportunity interests you?
- What qualifications do you hold that make you and this role are a great fit?
- What relevant experience(s) do you have that ensures you’ll be successful in this role?
- List of three professional references

Please emai******************************

Application Instructions

Applicants apply directly to Employer.
If you are thrilled by the possibility of joining the JoCI team, please send a resume (no longer than two pages) and cover letter of 1 page outlining the following: - What about this opportunity interests you? - What qualifications do you hold that make you and this role are a great fit? - What relevant experience(s) do you have that ensures you’ll be successful in this role? - List of three professional references Please email your submissions to [email protected]
[email protected]


Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, medical, vision, dental, 401(k) or 403(b) plans, leave early for Shabbat, Life Insurance, Paid Holidays, FSA
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-04-27
  • Times this job has been viewed: 176 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support, Executive Assistant
  • Organization Type: Other
Job Location
Jews of Color Initiative
1569 Solano Avenue, #474
Berkeley , California 94707
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