Synagogue Office Administrator @ Temple Beth Torah

Synagogue Office Administrator

A vibrant conservative Synagogue in Westbury, New York is seeking a qualified and experienced person for the part time position of Synagogue Office Administrator.

The Administrator is one of the primary front-line contacts with both the Temple members and the community at large. Key responsibilities include office management, financial / membership management and overseeing facilities management.

The right person will be an enthusiastic and detail-oriented professional with excellent computer, database, organizational, and communication skills. The individual should be able to multi-task and work independently.

Principal duties include, but are not limited to, the following areas:

General office management
• Interact daily with congregants, staff, and members of the larger community
• Administrative support to clergy and staff
• Maintenance of membership records in Chavaware synagogue management system
• Coordination and implementation of various forms of congregational communication
• Front Desk Reception, including answering/directing incoming communications (phone, mail, email), managing the front door, receiving walk-in visitors, providing timely responses to inquiries/requests
• Provide direct support, as needed, for clergy’s congregational and community activities

Financial/Membership Management
• Prepare, receive and process monthly and annual statements
• Receive incoming payments and properly post to member accounts in Chavaware and Quickbooks
• Processing check deposits and credit card payments
• Maintain vendor records, receive incoming bills, enter bills into Quickbooks
• Process checks weekly to ensure timely payments of salary and bills
• Management of newsletter advertising

Facilities Management
• Oversee tasks related to the management of the building and grounds
• Ensure facility supplies remain at required levels

We are looking for someone who can feel comfortable in our organization and become a valuable and contributing member of the team. We offer a warm, inviting community and a positive working atmosphere that champions creativity.

Skills, Knowledge and Abilities
• Self-motivated and ability to work independently
• Excellent interpersonal, organizational, and communications skills (written and oral)
• Ability to act in a proactive and anticipatory manner
• Attention to detail and accuracy; experience with proof-reading
• Ability to multi-task
• Ability to work with sensitive information/situations and maintain strict confidentiality
• Proficiency with Microsoft applications including MS Office suite
• Experience with CRM software, preferably synagogue related (Chaverware)
• Experience with Quickbooks
• Experience with Judaic practices and rituals preferred, but not required.

Duration: Part-time, 20 - 25 hours per week
Salary: Commensurate with experience
Benefits: Paid vacation
Preferred Experience: 2 years
Preferred Degree: Bachelors
Job Type: Part-time

Application Instructions

Applicants apply directly to Employer.
Please email your resume and cover letter (optional)
[email protected]

Job Summary

  • Duration: part-time
  • Benefits: paid vacation
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-04-28
  • Times this job has been viewed: 203 times
  • Job is posted for: 45 days
  • Job Categories: Accounting & Finance, Administrative Support
  • Organization Type: Synagogue
Job Location
Temple Beth Torah
243 Cantiague Rock Road
Westbury , New York 11590


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