Come join a dynamic and thriving Reform Jewish community as our Executive Director. At Congregation Shir Shalom of Westchester and Fairfield Counties, nestled in beautiful Ridgefield, Connecticut, you will manage all aspects of synagogue operations in support of our mission to inspire all with our traditions of enriching cultural and spiritual experiences. You will be a key part of the staff and leadership team. Your role will contribute to the success of our synagogue and sacred community. This is a full-time, on-site position reporting to the President of the Board of Trustees. In addition to a competitive salary, we offer a medical benefit and generous PTO.
General Job Description:
You will have responsibilities for Human Resource (“HR”), supervision of staff (office, security, custodial), and facility operations. You will coordinate general insurance coverage, administer office operations, and assure conformance to labor laws and other regulations. You will serve as primary liaison to our bookkeeping service and support the Board and officers on financial matters such as budgeting and community commitment arrangements. You will be a key contributor to the success of our worship and educational programs, working closely with our Rabbi, Cantor and Educational Directors. You will bring your creativity and energy to enhance our programs of social action, adult learning, and celebrations to promote congregant engagement.
1. General Administration. You will integrate all aspects of general administration of the synagogue, including office operations, administration of our ShulCloud synagogue management system, responding to congregant requests, acknowledging donations, and maintaining synagogue records. You will assure that IT systems, VOIP, security systems, and facilities and grounds are functional and ready to serve the needs of our religious services, educational programs, and social events. You will be the face of Shir Shalom to current and potential congregants during their daily interactions with you, other staff, and clergy. This includes managing the synagogue calendar, website, social media presence, newsletter, and other publicity channels.
2. HR. You will supervise administrative, security, and custodial staff and coordinate payroll systems for all synagogue employees in collaboration with our bookkeeping and payroll services. As new employees join the organization, you will conduct their onboarding and ensure they are welcomed warmly and in compliance with all labor laws. As Federal and State employee regulations change, you will ensure that synagogue systems and documents conform to the new requirements. You will coordinate employee benefits, performance appraisals and other HR matters, in consultation with the Board of Trustees, as appropriate.
3. Financial Operations. You coordinate with our external bookkeeping service on accounting controls, payment systems and congregant-related transactions. Your expertise will ensure all funds are properly received and disbursed, and that all donations are properly tracked. You will support synagogue leadership in developing expense and capital budgets, as well as fundraising campaigns. You will engage congregants on payment matters with sensitivity and purpose. This includes administration of our Special Arrangements program for congregants with financial challenges. As the year progresses, you will work on annual community commitment schedules (dues), high holy registration and other critical financial-related matters.
Job Skills, Knowledge and Abilities:
1. Strong knowledge of general business management, including familiarity with accounting principles, budget development, payroll systems, etc., in a non-profit setting.
2. Well developed organizational skills; results oriented; caring and encouraging leadership style.
3. Ability to work collaboratively with colleagues. service providers, leadership, congregants, and the public in a positive and engaging manner.
4. Demonstrate curiosity and creativity in seeking new methods and programs.
5. Good listener. Effectively communicate with individuals and groups of varying sizes utilizing excellent verbal and written communication skills.
6. Ability to balance multiple priorities effectively and efficiently.
7. Proficiency with office software (e.g., Microsoft Word, Excel, Publisher, Google Docs, etc.), social media, Mail Chimp, synagogue management software, workflow software (e.g., Microsoft Teams), etc.
8. Be able to direct others but also step in and be hands-on when necessary.
Background and Education:
1. 5+ years in an operational and/or managerial role in a non-profit setting. Experience in synagogue management or temple administration preferred
2. Academic background in organizational management, business management, finance/accounting, or related field
3. Strong knowledge of Reform Judaism practices and synagogue operations