Basic Function :
The Administrator serves a critical role at Mosaic Law Congregation. It serves the entire synagogue as the “first point of contact” for communicating with the synagogue in any way. The Administrator is responsible for the overall management and maintenance of the congregation’s facilities, supervising for non-clergy staff, coordination and overseeing outside-contracted personnel related to the facilities and its uses. The Administrator has a critical responsibility for setting a tone of welcoming, helpfulness and professionalism with everyone who comes into contact with Mosaic Law.
Essential Duties and Accountabilities (in order of importance) :
• Serves as the key liaison for the synagogue with the congregants, board, Jewish community, and other local constituents.
• Responsible for the smooth functioning of the office and facilities, and Mosaic Law’s internal and external calendars. Uses independent judgment, initiative, and discretion in managing and de-conflicting issues, events, and appointments.
• Oversees events/receptions including but not limited to coordinating the master-calendar and other pertinent staff and/or volunteers; oversees the preparation of or prepares agendas, brochures, and other collateral documents as needed.
• Coordinates with the Board regarding fundraising activities and events. Plans, coordinates, and assists as requested by the Board in this activity.
• Coordinates with the Board regarding membership. Actively participates in growing membership. Oversees the payment of dues, pledges and fees, and coordinates with the bookkeeper to timely collect them. Ensures compliance with Board and synagogue policies. Escalates to the Board as appropriate.
• Conducts staff meetings as needed to cull information/coordinate with staff to complete action items. Regularly attends Board meetings and attends sub-committee meetings as required.
• Resolves routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment; recognizes and improves administrative and operational processes as needed.
• Composes routine/non-routine correspondence; proofs and formats articles, reports and memos; etc.
• Oversees the budget and receipt of money; supervises synagogue accounting/book-keeping and reimbursements.
• Runs payroll and administers benefits (PTO, sick time, materity/paternity leave, health & dental benefits)
• Writes the Weekly Scroll newsletter
• Approve bills prior to payment/signature
• Supervise Clergy Secretary, Bookkeeper, Event Center Director, and Janitorial Staff. (This is listed before duties but should be called out here too).
• Send out all publicity to congregation on behalf of all departments & committees.
Education and/or Experience:
Bachelor’s degree (or equivalent work experience) and five years of increasingly complex administrative experience is desired. Must have experience in the maintenance of confidential records and knowledge of office-management principles and procedures.
People Management skills are desired.
Knowledge of Jewish traditions and customs not required but desired.
• Performs other duties as assigned.
Communication & Reasoning:
Excellent communications and interpersonal skills are crucial, as this position will interact regularly with both members and the community. Advanced English and composition skills are necessary, as well as the capacity to exercise diplomacy and deal effectively with a variety of situations in a calm, precise way. Must be able to work in a diverse workplace. Must have ability to create, compose and edit reports, letters, and other materials. Must be able to multi-task, organize resources, and establish priorities in a fast-paced, demanding environment. Must assume responsibility and work effectively with minimum supervision. The ability to coordinate a variety of professional activities, correctly interpret and explain policies and procedures and work well with tight deadlines while maintaining complete confidentiality, are crucial attributes required of this position. An exemplary work ethic and commitment to the mission and goals of the synagogue are required.
Computer Skills & Technical Skills:
Knowledge of planning and scheduling techniques, budget and general accounting practices, voice and e-mail communication systems are essential. Qualified candidates will have advanced Word, Excel and PowerPoint skills. Website management (i.e., file, photo, database tables) is a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some lifting of materials (20 lbs or less)
• Bending, stretching, reaching required
• Sitting for long periods of time
Work Environment/Work Week/Travel:
This fast-paced, challenging and rewarding position provides an opportunity for the right candidate to become a valued partner to the synagogue. This exempt position may require some evening and weekend hours to complete tasks.