The position demands running the programmatic, budgetary and administrative demands of the Institute for Israel and Jewish Studies – Columbia University’s center for the academic study and discussion of Jewish history, literature and culture – has long been a national and international leader in the field. Over its half-century history, IIJS has trained many of the field’s leading figures. Its scholars and students have produced lasting and central works of scholarship in a field that continues to grow exponentially across the United States. The Institute is dedicated to the academic study and discussion of Israel and Jewish Studies. Committed to blending rigorous scholarship with cutting edge teaching and intellectual opportunities, IIJS explores the best that’s been thought and said in the field and examines the length and breadth of Jewish history and culture, as well as Israel and all of its complexities.
The Institute is a small yet vibrant office, running close to 50 programs, conferences, and seminars each academic year for diverse array of constituents, as well as providing curricular support for faculty, graduates students, and undergraduates. Reporting to the Director(s), the incumbent will be responsible for strategic support and general management and oversight of day-to-day administrative, programmatic, and financial operations, including oversight of a small team. The ideal candidate will have a demonstrated ability to work independently and adapt to shifting priorities, to work with a wide range of constituencies, and to manage multiple projects simultaneously.
1) Budget Planning & Management (45%)
- The incumbent will be responsible for the financial management and oversight of a $1.5M operating budget, including significant non-tuition revenues (endowments, donations).
- The incumbent will oversee the annual budget submission process; produce and analyze monthly, quarterly, and project-based reports for internal planning purposes, as well as ad-hoc reports for external sponsors, and conduct quarterly and year-end close procedures.
- The incumbent will track, review, and report all expenditures (including endowments, restricted donor funds, and sponsored projects) are processed and spent in accordance with endowment, grant, and donor term requirements; occasional reporting done in coordination with A&S, Sponsored Projects, and Office of Alumni and Development.
- In coordination with the Director(s), the incumbent will provide guidance on fiscal planning for future expenditures.
- The incumbent will assist with donor relations, and support developing and tracking donor gifts and gift agreements, and ensure they are received and processed, as well as manage donor tracking, donation acknowledgment, and basic stewardship.
2) Programmatic and Administrative Support (55%)
- The incumbent will be responsible for the smooth running of office activities and programming logistics, including liaising and collaborating with multiple constituencies (including students, faculty, as well as internal university and external units) and work closely with staff.
- The incumbent will attend several monthly administrative meetings relating to Arts & Sciences operations and policies, as well as curricular and administrative support for both undergraduate and graduate programs, and oversee and ensure compliance with range of University policies and procedures.
- The incumbent will manage the semesterly hiring processes and training of rotating cadre of academic scholars (postdocs; visiting scholars; adjunct lecturers; temporary support), working in close coordination with the academic HR offices, as well as partner departments.
- The incumbent will manage two Institute staff members, as well as the onboarding of rotating adjunct faculty and support staff throughout the academic year.
- The incumbent will maintain administrative oversight and ensure effective implementation of a variety of academic and programmatic operations, which include several extracurricular experiential global fellowships for both graduate and undergraduate students.
The incumbent also performs related duties & responsibilities as assigned/requested.
- Prior experience in higher education administration strongly preferred
- Prior experience in or knowledge of academic Jewish Studies and/or communal not-for-profit strongly preferred
- Interest in and/or knowledge of Israel and Jewish Studies strongly preferred
- Prior experience with successful track record of providing administrative support in an office setting, carefully balancing the big picture without sacrificing close attention to day-to-day details
- Cover letter and two recent references that we can contact
- Demonstrated track record of exceptional organizational and analytical skills
- Demonstrated track record of exceptional interpersonal, collaborative, and communication skills
- Must have exceptional computer skills, with proficiency in MS Office and Google Suite of productivity tools
- Demonstrated ability to manage changing priorities and shifting deadlines, and excellence at (unprompted) follow through
- Must be detail-oriented and thorough on discrete tasks, while also balancing and seeing the bigger picture and managing multiple projects
- Demonstrated ability to design and manage own projects with minimal supervision, while providing support and managing priorities for small, collegial team
- Track record of demonstrating diplomacy and sound judgment by making appropriate decisions, knowing when to take initiative in identifying problems and devising solutions and when to ask for help
- Flexible approach with a penchant for creative problem solving and adaptability
- Strong interest in working with diverse audiences (including students) and in an academic environment
- Occasional evening work required
- Works well with people from many different backgrounds
Salary Range: $75,000- $80,000, commensurate with experience
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
PLEASE APPLY THROUGH THE "CAREERS AT COLUMBIA" PORTAL