Assistant to the Rabbis @ Chicago Sinai Congregation

Assistant to the Rabbis

The Assistant to the Rabbis is an essential part of our team. The Assistant to the Rabbis holds significant outward facing responsibilities of warmth and welcome and serious internal responsibilities of coordination and confidentiality. For many members, the Assistant to the Rabbis is a primary point of contact; this role entails being an ambassador for Sinai’s values of warmth and inclusion. The assistant to the Rabbis covers a broad portfolio, and is also part of the wider staff team at Chicago Sinai Congregation and will also be called to help others in their work when needed.

The Assistant to the Rabbis is a Full Time position with benefits and a competitive salary.

Life Cycle
For all life cycle events, the Assistant to the Rabbis interfaces with members of Sinai and other community members in Chicagoland (and beyond) at significant moments of transition in their lives. The ability to relate with warmth and patience while explaining Sinai’s ways is an extremely important aspect of the job.


General Life Cycle
o Maintain Life-Cycle lists to ensure rabbis are all assuming proportional load
o Keep current on calendar to ensure rabbis are meeting at appropriate times with life cycle candidates

Birth
o Naming and Brit Milah Ceremonies
o Front-line communication on inquiries
o Intake information [including addressing financial need]
o Assist in scheduling
o Ceremony and Certificate support
o Support congregational outreach efforts [Sinai Cares]

Bnei mitzvah
o Primary contact for parents
o Schedule d’var torah appointments
o Conversion
o Front-line communication on inquiries
o Intake information
o Assist in scheduling appointments
o Assist in scheduling mikveh and beit din
o Support congregational outreach efforts [Sinai Cares]

Weddings
o Front-line communication on inquiries
o Intake information
o Assist in scheduling
o Coordination and confirmation of wedding membership process
o Support congregational outreach efforts [Sinai Cares]
o Funeral
o Front-line response to families
o Assist in scheduling
o Support congregational outreach efforts [Sinai Cares]
o Coordinate unveiling ceremonies
o Coordinate Yahrzeit (anniversary of death) lists and communications
(see below)

Other Life Cycle
o Front-line communication on inquiries to mark other important moments in people’s lives: gender transition, cancer recovery, divorce finalization, job or career change, and more
o Intake information

Administration
For all administrative duties, the Assistant to the Rabbis acts as an integral member of Sinai’s staff team. We strive to work as a mutually supportive team that helps each other achieve Sinai’s mission.

Correspondence
o Letters from Rabbis: notes, thank-you, and more
o Invitations to special events (including RSVP tracking)
o Yahrzeit (anniversary of death) Letters
o Email monitoring

Communication
o Coordinate rabbinic calendars and projects with Sinai staff
o Representing Sinai in many initial conversations

Calendar
o Maintain all three rabbinic calendars: assist with appointments and changes
o Coordinate rabbinic calendars with Sinai congregational calendar

General Administration
o Greeting & Welcome: as guests arrive to Sinai and the Rabbinic Suite
o Phone, voicemail, and email: monitoring and response
o File maintenance: life cycle, administrative, other
o General administrative support to Rabbis
o Ordering of Books, Certificates, and Supplies
o Assistance in internal communication and coordination among Rabbis
o Expense filing
o Travel: assistance with travel logistics when needed
o Coordination with wider administration and operations team

Worship
The Assistant to the Rabbis supports the Rabbis as they prepare for worship, special services, and Holy Day observances. Support includes coordinating special meals, programs, and guest speakers. Key times include:
Shabbat
High Holy Days
o High Holy Day honors: coordination and follow-up
o Administrative support to wider Sinai Team at busiest time of year
Sukkot
Purim
Passover

Adult Education
o Maintenance of Adult Ed Email Lists [for class changes/cancellations]
o Torah Study: occasional ordering and administrative support, including copying
o Weekly Classes: occasional ordering and administrative support, including copying
o Introduction to Judaism
o Maintenance of Registration
o Regular communication with class
o Annual printing of materials
o Support to students and clergy

Application Instructions

Applicants apply directly to Employer.
To apply, please email your resume to [email protected]


Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, 401(k) or 403(b) plans, Life Insurance, Paid Holidays, FSA
  • Preferred Experience: Unspecified
  • Preferred Degree: Bachelors
  • Job Posted: 2021-06-03
  • Times this job has been viewed: 194 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support
  • Organization Type: Synagogue
Job Location
Chicago Sinai Congregation
15 W. Delaware Place
Chicago , Illinois 60610
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