Reports to: Clergy Team Chief of Staff
STRATEGIC OBJECTIVES OF THE ROLE:
• Oversee administrative functions in support of the Clergy Team at Congregation Rodeph Sholom, currently consisting of four Rabbis, two Cantors and a Chief of Staff.
• Assist in the development of administrative processes and systems to create a unified Clergy Team.
Lifecycle Preparations: Ritual moments connected to birth, death, weddings, B’nai Mitzvah, etc.
• Schedule Cantorial and Rabbinic appointments throughout the B’nai Mitzvah process.
• Maintain B’nai Mitzvah boards in Monday.com in collaboration with B’nai Mitzvah Manager.
• Handle the collection and inputting of B’nai Mitzvah honors information into digital files.
• Life cycle and ritual administration including bereavement notices, baby namings, funerals, conversions, weddings, and Shabbat services
Finances and Operations:
• Process invoices and check requests, track budgets, create monthly expense reports in Concur for Clergy Team
• Assist in scheduling group/team meetings, arranging physical or virtual meeting space and other logistical support
• Assist Clergy Chief of Staff with yearly programmatic and Shabbat calendaring
• In collaboration with the Program Team, assist in the coordination and logistics of clergy events, programs, and classes as needed; including calendaring, billing and preparation of materials
• Screen telephone calls for the clergy, direct appropriately, and handle questions and follow up on issues
• Maintain digital files and filing systems
• Input and run reports from internal database containing congregant information as needed
• Handle calls from security notifying clergy of guests. Direct visitors to appropriate floor to meet with clergy.
• Contribute to the High Holy Days honors preparations process including collecting, organizing biographical information and other administrative tasks related to honors team
Perform other related duties as assigned or required; duties and responsibilities may be added, deleted or changed to meet the Clergy Team’s needs at their discretion.
• Bachelor’s Degree, 1-3 years of administrative experience
• Advanced skills in Excel, Word and Outlook; proficiency in Microsoft SharePoint, Concur and Monday.com a plus
• Must have excellent attention to detail; experience handling multiple calendars a plus and ability to spot and prevent scheduling conflicts
• Comfort and facility dealing directly with congregants and other constituents during both stressful and joyful life moments
• Basic knowledge of Judaism a plus, but not required
EQUAL EMPLOYMENT OPPORTUNITY POLICY:
Congregation Rodeph Sholom does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability; alienage/citizenship status; arrest or conviction record (consistent with the provisions of New York State’s Corrections Law); partnership status; familial status; military service; status as a victim of domestic violence, stalking or sex offenses; veteran status; genetic pre-disposition or carrier status; or any other characteristic protected by applicable law. Employment decisions at CRS are made in a non-discriminatory manner and are based on qualifications, abilities, and merit. As may be permitted by law, certain Rodeph Sholom positions will be filled by persons of the Jewish faith as a bona fide occupational qualification. CRS also prohibits, and will not tolerate, any form of retaliation or reprisal against any employee who reasonably and in good faith complains of discrimination or harassment or provides information in connection with any such complaint.